Administrative Services Manager - History and Political Science
The College of Liberal Arts and Sciences (CLAS) Department of History and Department of Political Science is seeking an Administrative Services Manager.
This position will plan, organize, and lead the administrative operations for the Department of History and the Department of Political Science in the College of Liberal Arts & Sciences. Key responsibilities include budget management and analysis, accounting, facilities management, and academic support. These functions require an understanding of University policies and operations, and the ability to continuously implement and optimize new systems. Strong oral and written communication skills are essential for effectively engaging with various campus units. Strategic planning skills are essential for success in this role.
This position may be eligible for hybrid work within Iowa after onboarding is complete and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Key Responsibilities:
- Manage work processes/administrative procedures and policies to increase the efficiency and effectiveness of complex unit operations for both the Department of History and Department of Political Science.
- Control departmental allocated facilities and equipment including maintenance, space planning, and allocation for both departments.
- Work with the DEOs of both departments, make high-level decisions regarding operations, finance, and human resources.
- Manage workflows and implement improvements for increased efficiency in administrative operations.
- Oversee course management including course scheduling, pre-requisite checking, waitlist management, MAUI transactions, and course enrollments for both departments.
- Assist with assuring compliance with University policies and procedures with regard to human resources and purchasing issues.
For a full job description or questions about this position, please send an email to Kellie-Kucera@uiowa.edu.
Education Required:
- Bachelor’s degree or equivalent combination of education and experience.
Required Qualifications:
- Exceptional organizational skills, showing the ability to handle multiple tasks, establish priorities, and the ability to meet tight deadlines in situations both complex and sensitive in nature.
- Demonstrates extensive experience in application of policies, accounting practices, and tools to develop and administer a complex budget that includes multiple funding sources.
- Demonstrates extensive experience in leading, motivating, evaluating, and rewarding personnel, including supervision.
- Demonstrates extensive knowledge and ability to utilize tools, techniques, and processes for gathering and reporting data.
- Excellent written and oral communication skills to effectively interact with faculty, staff, and students.
- Demonstrated ability to work collaboratively with faculty, staff, and administrative units to support departmental needs.
- Demonstrates working experience in computer software applications, including experience with electronic processing of transactions.
Desired Qualifications:
- Experience working in an academic setting.
- Experience with continuous process improvement.
Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: Kellie-Kucera@uiowa.edu
Benefits Highlights:
Regular salaried position. Pay Level 4B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
