Academic or Clinical Program Management & Services Associate

The University of Iowa Healthcare Department of Family Medicine is seeking an Academic or Clinical Program Management & Services Associate (Clerkship Program Coordinator) to provide developmental and administrative expertise for the Family Medicine-Psychiatry Residency program, Sports Medicine Fellowship, Medical Education Fellowship, and Physician Assistant Residency post-graduate training programs within the Department of Family Medicine. This position will also serve as liaison and counsel for the residency and fellowship programs at UIHC, VAMC, and off-site locations

• Recruit, Admit and Retain Prospective and Current Students for Programs

  • Represent training programs at all recruitment events.

  • Coordinate and supervise interview process, including applicant contacts; interviews with faculty, residents, travel and housing of applicants.

  • Prepare Website for training programs.

  • Manage Electronic Resident Application System (ERAS), National Resident Matching Program (NRMP) and Interview Broker registration process

  • Screen applicants interviews and refers ambiguous cases to Program Directors for review.

  • Review program materials and status of application with applicants

  • Evaluate applicants as part of the overall evaluation process under the direction of the Program Directors

  • Provide input and support for NRMP ranking process and NRMP Supplemental Offer and Acceptance Program

• Enrollment Management

  • Review residency and fellowship curriculum requirements and changes with the Program Directors

  • Prepare materials for residents describing the curriculum requirements and rotation particulars.

  • Counsel and solicit elective requests from residents in the development of desired rotations.

  • Prepare yearly rotation schedule for the Program Directors’ review.

  • Negotiate rotation requests with UIHC service liaisons and off-site locations.

  • Prepare required ACGME program letter of agreements for off-site rotations.

  • Manage final rotation schedule throughout the year and facilitate rotation changes as requested.

  • Coordinate resident schedules with Family Care Center scheduler.

  • Develop orientation schedule for residents and fellows in cooperation with the Program Directors

  • Coordinate orientation activities, including personnel, space, supplies and equipment, and all other necessary matters.

  • Coordinate orientation evaluation and feedback process relating to the orientation experiences.

  • Manage annual timeline of critical events calendar for each program along with special events and projects

  • Oversees training verification for program graduates.

  • Prepare letters of recommendation and reference requests for residents and alumni for the Residency Directors’ review and signature

  • Correspond with clinical services and departments regarding curricular matters, rotation assignments and changes, and vacations and absences.

  • Maintain data files on current and former residents, for use in internal and external reports.

  • Oversight of resident and fellow licensure and training certification renewal

  • Liaison to Office of Graduate Medical Education and other program coordinators.

  • Meet with new residents and fellows to review UIHC and residency policies, i.e., curriculum, rotation schedules, vacation leave, conference leave and other absences.

  • Meet with new residents for review of MedHub resident management system and delineate resident requirements and support staff responsibilities.

• Budget oversight and management

  • Verify all residency and fellowship expenditures and budgets

• Academic Standards and Curricular Policies

  • Treats all matters regarding residents, staff, and patients in a confidential manner.

  • Obtains only that information necessary for job and discourages conversation about individuals not related to duty.

  • Reports to work on time and leaves at proper time.

  • Uses sick leave and vacation in accordance with departmental policies.

  • Maintain system for Accreditation Council of Graduate Medical Education, collect data and complete annual program reports.

  • Compile, maintain and update all documents necessary for future accreditation site visits.

  • Works with PA Residency Program Director on attaining and then maintaining program accreditation.

  • Possesses knowledge of the Institutional and Program Requirements for the Accreditation Council for Graduate Medical Education, applicable professional societies and boards, and program specific curricular requirements.

• Completes any other duties as assigned.
   

   

Percent of Time: 100%

Benefits Highlights: 

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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