Admin Services Coordinator

19002942 Requisition #

Administrative & Academic Coordinator- ESL Programs
Classification Title:
 Administrative Services Coordinator (PAA1)
Department: ESL Programs
Pay Grade: 2B
Percent of Time: 100%
Staff Type: Professional & Scientific
Type of Position: Regular
Salary: $35,624 to commensurate


In order to be considered for an interview, applicants must upload both a current resume and a job specific letter of interest that clearly address how they meet the listed required and desired qualifications of this position.  Applicants who fail to submit the required materials will be considered incomplete and therefore are ineligible for an interview.  

Position Summary:
ESL Programs is seeking an Administrative & Academic Coordinator.
This position will assist in the completion of a wide range of administrative responsibilities. Duties include classroom scheduling, desktop publishing, website updates, monitor class enrollments, and initiating HR transactions.

Key Duties Include:
  • Provide administrative support to the Directors and Administrative Faculty
  • Update the Programs’ web site monthly
  • Facilitate student recruitment effort for the Iowa Intensive English Program (IIEP)
  • Initiate purchasing requests for supplies and equipment. Monitor accounts/expenditures; reconcile statements
  • Design and publish the intensive English program newsletter each semester; prepare flyers for fieldtrips and activities
  • Assist students with a variety of questions; enter test results; remove restrictive codes, give special permission for courses using  MAUI
  • Manage course scheduling of all ESL and TAPE classes in MAUI

Education Required: A Bachelor’s degree or an equivalent combination of education and experience.

Experience Required:

    •   Must be U.S. citizen or a lawful permanent resident pursuant to federal laws and regulations for a Designated School Official (DSO)

  • Typically 6 -12 months experience providing administrative support for a program that includes supporting/coordinating day to day operations and providing support to an administrator/manager or similar position.
  • Working experience with data collection, management and reporting processes.
  • Experience working in a position requiring a high level of customer service while maintaining confidentiality.
  • Excellent written and verbal communication skills, including capacity to demonstrate positive interpersonal skills and participate as a member of a team and work groups in a constructive manner while appreciating the unique contribution of diverse individuals (i.e. individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, gender identity, and veteran status), are required.
  • Demonstrated working competency using Microsoft Office Programs, including Outlook, Word and Excel.
  • Must demonstrate careful attention to detail and accuracy, strong organizational skills and ability to handle multiple tasks quickly and effectively, proactively establish priorities and meet deadlines, and solve problems independently and creatively.

Highly Desired Experience:

  • Demonstrated working proficiency in managing social media platforms, including maintaining a regular posting schedule, producing content, growing audiences, and collecting and utilizing analytics to guide strategy.

Experience Desired:

  • Knowledge of student records management systems such as MAUI.
  • Knowledge of UI policies and procedures.
  • Demonstrated strong interest in both U.S.-based diversity and global perspectives and populations.
  • Demonstrated ability to adjust and develop self to prepare for new or changing assignments, processes, people or priorities as organizational needs dictate at a working proficiency level.
  • Demonstrated ability to plan, organize and execute events and to coordinate resources before, during and after an event.
  • Knowledge & ability to use Adobe Pro and Drupal.
  • Some background or experience in marketing.

Job openings are posted for a minimum of 14 calendar days (June 10, 2019 - June 24, 2019).  This job may be removed from posting and filled any time after the minimum posting period has ended.  Successful candidates will be subject to a criminal background check.  For questions or additional information, or a detailed job description, please contact Kellie Kucera

Equal opportunity/affirmative action employer

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or  For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.

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