Admin Services Coordinator - Internal Medicine Research Administration
BASIC FUNCTION
Contribute to the success of the clinical trial area of the Research Administration Office by providing administrative services through the coordination and support of operations.
KEY AREAS OF RESPONSIBILITY
Operational Support and Management:
- Support the daily operations of the clinical trials area of the Research Administration office, including processing subaward payments, invoicing for clinical trials, preparing and updating various financial reports utilizing Excel and other tasks as assigned.
- Exercise a high level of autonomy while determining costs to invoice for on clinical trial grants.
- Utilize the OnCore clinical trials management system for tracking earned revenue and initiate invoices based on that data.
Financial Responsibility:
- Initiate purchasing requests for supplies and subawards. Provide receiving information on invoices against purchase orders.
- Monitor accounts/expenditures; reconcile Electronic Financial Reports (EFRs).
Information Management:
- Manage the subaward database. Provide continuous updates relative to new subawards and amendments. Obtain and record PI permission to pay invoices on all subawards and enter the receiving information into accounts payable system.
- Input data into the receivable database to track invoicing. Reconcile invoices against payments received.
Communications Management:
- Meet regularly with the Research Support Manager regarding clinical trial accounts. Communicate information relative to the accounts to faculty members as appropriate.
SUPERVISION RECEIVED
Supervision is received from the Research Support Manager.
SUPERVISION EXERCISED
None.
QUALIFICATIONS
- A Bachelor's degree or an equivalent combination of education and experience is required.
- Excellent written and verbal communication skills are required.
- 6 months to one year of related experience is required.
- Working knowledge of Excel is desired.
- Working knowledge of the OnCore clinical trials management system is desired.
Position and Application Details
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact michaela-davis-1@uiowa.edu
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
