Admin Services Coordinator - Safety & Security
The University of Iowa Health Care department of Safety and Security is seeking an Administrative Services Coordinator to perform and coordinate administrative work such as examining and evaluating data requiring a knowledge of both assigned and related work areas. We are looking for a person to support our administrative office including human resource and financial functions.
The successful candidate must be highly organized, have strong communication skills, be a team player and be willing to go the extra mile to assure all functions are completed in timely and professional manner. This person is required to manage multiple priorities and have strong problem-solving skills.
Operational Support:
- Support the daily operations of the Safety and Security office including coordination of specialized events and activities, monitoring appropriateness of expenditures, and change policies and procedures.
- Make decisions and exercise a moderate level of autonomy while typically performing administrative support/management responsibilities for the Safety and Security Director and administrative staff including managing schedules, correspondence, and travel arrangements.
- Assist in coordination/preparation of strategic plans in support of the Director and Safety Manager by establishing guidelines, reminding contributors, proof, read, and edit.
- Maintains effective working relationships with internal staff and our customers.
Information Management/Communications Management:
- Serves as a contact for Safety and Security, responds to inquiries, maintains records for key and door access.
- Serves as liaison for inquiries regarding interpretation of policies and procedures.
- Prepares and administers correspondence and maintains records (meeting minutes, reports, etc.) in an organized manner for easy retrieval to document Program development and events.
- Compile data and reports for department or institutional meetings.
- Maintain records/policies and procedures on our shared drive and intranet.
- Assists in coordination of reports, as well as other documents
- Utilize Tableau and MS Office Suite programs such as Outlook, Word, Power Point, and Excel for data and communications.
Financial Responsibility:
- Initiate purchasing requests for supplies and equipment.
- Perform monthly P-Card reconciliation
- Assists in monitoring accounts/expenditures and reviewing financial statements.
- Inventory of non-capitalized and capitalized equipment.
Strategic Planning:
- Assist in the coordination of strategic plans in support of department leadership.
Human Resources:
May provide functional and/or administrative supervision of staff.
The University of Iowa Health Care—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
Percent of Time: 100%
Pay Level: 2B
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plan
- The University of Iowa offers a generous benefits package, including 24 days paid vacation per year to start and paid sick leave. Complete information regarding the full benefits package may be viewed at: https://hr.uiowa.edu/benefits/fpsm.
Required Qualifications
- A Bachelor’s degree, or equivalent combination of education and experience
- Demonstrated experience utilizing computer software applications (ex. Microsoft Office Suite (including Outlook, Word, Power Point and Excel)
- Excellent written and oral communication skills
- Demonstrated ability to manage multiple concurrent objectives, projects, or activities, making effective judgments as to prioritizing and time allotment
- Demonstrated high attention to detail and problem-solving skills
Desirable Qualifications
- Experience utilizing Tableau and/or Excel for reporting
- Knowledge of University accounting/purchasing policy, procedures, and systems
- Experience working in a health care setting
- Experience with ELMS Scheduling
- 6 Months’ experience in customer service or client/patient relations
Application Process:
In order to be considered, applicants must upload a resume (under submission relevant materials) that clearly addresses how they meet the listed required and desired qualifications of this position. A cover letter is desired as part of the application process.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
This position is not eligible for University sponsorship for employment authorization.
With additional questions, please reach out to Bailey-Tinkler@uiowa.edu
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
