Admin Services Specialist - VPMA

Required Qualifications:

• A Bachelor's degree or an equivalent combination of education and experience is required.
  2 years of related administrative experience is required.

• Ability to manage complex and detailed calendars, schedule meetings, and respond to urgent requests both internally and externally.

• Strong interpersonal and partnership skills.  Ability to understand and navigate complex professional relationships, respond to challenging people and circumstances, and react with situational appropriateness.

• Ability to draft and edit correspondence, speeches, and presentations representative of the leader’s tone and voice.

• Demonstrated ability to work independently to complete multiple projects on time and with a high degree of accuracy. Superior organizational and prioritization skills.

• Proficiency in Microsoft Office software applications, including Word, Outlook, PowerPoint, Excel, and Teams.

• Excellent written, verbal, and interpersonal communication skills.

• Ability to work effectively with a team and all levels of leadership.

• Willingness to assume new responsibilities.

• Excellent customer service, public contact, and written and verbal communication skills.

• A demonstrated ability to multi-task and meet deadlines.

• Demonstrated experience working effectively in a welcoming and respectful workplace environment.

Desired Qualifications:

• Education, training, experience in business administration and functions is highly desired.

• Experience coordinating travel and reconciling associated expenses

• Knowledge and understanding of financial accounting systems specific to UI Health Care.

• Knowledge of University of Iowa and UI Health Care policies, procedures and regulations

• Knowledge of University of Iowa procurement and travel policies and procedures

• Experience working in an academic medical center or other complex organization.

• Ability to analyze and visually present data.

• Two or more years of demonstrated experience working with confidential projects using discretion and independent judgment is highly desirable.

Application Process: To be considered, applicants must upload a cover letter and resume (under the submission of relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 7 calendar days. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Sharon Walther at sharon-walther@uiowa.edu.

This position is not eligible for University sponsorship for employment authorization now or in the future.