Administrative & Academic Coordinator
The School of Art, Art History & Design is seeking an Administrative Academic Coordinator at the Administrative Services Coordinator level.
The Administrative & Academic Coordinator will assist in the completion of a wide range of administrative responsibilities, including those related to fiscal management, human resources, managing faculty, student and staff appointments, and being a “point of presence” for departmental business. This position requires management of faculty and student records and a high level of discretion with respect to confidential material. This position provides executive level administrative support.
Key Responsibilities:
- Coordinate course offerings for fall, spring, summer and winter sessions. Review offerings on MAUI and MyUI to ensure accuracy. Make necessary changes through MAUI.
- Maintain and ensure accuracy of the departmental General Catalog.
- Oversee process for all graduate assistant appointments. Ensure compliance with all aspects of COGS contract.
- Manage all aspects of the scholarship process including maintaining information on the SAAHD and UI websites, organizing incoming applications, assisting with the Scholarship Committee meeting, sending award notification letters, and initiating scholarship forms in MAUI.
- Serve as primary backup to the front desk responsibilities.
- Oversee departmental e-mail account and respond to requests for information.
- Manage the calendar and meeting schedule of the DEO.
For a full job description or questions about this position, please send an email to Kellie-Kucera@uiowa.edu.
Education Required:
- A Bachelor’s degree or an equivalent combination of education and experience is required.
Required Qualifications:
- 6 months - 1-year administrative office experience.
- Evidence of excellent oral and written communication skills.
- Demonstrated ability to manage multiple, concurrent objectives, projects or activities, making effective judgements as to prioritizing and time allotment.
- Proficient in Microsoft Office applications.
Desired Qualifications:
- Working knowledge of University of Iowa policies, procedures and regulations.
- Experience working with academic course schedules.
Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
To request a full job description or for additional questions, please contact: kellie-kucera@uiowa.edu
Benefits Highlights:
Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
