Administrative and Communications Coordinator
The Barbara and Richard Csomay Center for Gerontological Excellence (Csomay Center) at the College of Nursing seeks a 70-100% Administrative and Communications Coordinator. Position is specified term through June 30, 2026, with the potential for extension pending funding availability. The University of Iowa offers a competitive, comprehensive benefits package for employees 50% FTE and above. For more information about benefits, visit: https://hr.uiowa.edu/benefits/employee-benefits.
This position will serve the Csomay Center by providing a wide range of operational, administrative, and communications support duties. This position requires an individual who is self-directed and is able to develop and maintain positive working relationships.
Key Areas of Responsibility
Operational Support and Management
- Serve as a resource for Center members, including students, faculty, staff, and the public.
- Coordinate and schedule Center meetings, arranging meeting space and virtual links.
- Prepare meeting agendas and compose and disseminate meeting minutes as needed.
- Provide administrative support for faculty members related to Csomay Center activities.
- Maintain the Csomay mail/supply room and distribute mail.
- Assist with the planning, organizing, and execution of Csomay Center events.
- Provide administrative support for initiatives of the Csomay Center, such as the Certification Center.
- Manage the College of Nursing front desk one day per week and support facilities and operations tasks as requested.
- Perform other duties as assigned by the Csomay Center Coordinator and/or Center Director.
Human Resources
- Assist with onboarding of student employees, including the use of office equipment, classroom equipment, and other available services/resources.
- Provide functional and/or administrative supervision for student employees.
- Manage the workflow of students to ensure alignment with center goals.
Financial Responsibility
- Initiate purchasing requests in university systems as requested.
- Ensure invoices are processed, reconciled, and billed accurately and in a timely manner.
- Participate in and adhere to cash handling controls according to university policies and procedures.
- Review the budget each month to ensure proper spending and balanced accounts.
Information Management
- Serve as the primary contact for Csomay Center scheduling, maintain calendars, and support responding to routine inquiries, tasks, and procedures.
- Identify, create, review, and circulate relevant information to CON faculty, staff, and Center members.
- Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.
- Exercise discretion and judgment in interpreting UI policy and procedure, seeking clarification from the supervisor as appropriate.
- Create and maintain a listserv of Center contacts for marketing and communication purposes.
Communications & Marketing
- Compose and edit correspondence requiring discretion and judgment.
- Circulate appropriate information relevant to the Center and its mission.
- Maintain effective working relationships with faculty, staff, students, and the public.
- Oversee social media strategy and content creation, including sharing relevant scholarly/clinical information.
- Develop marketing materials such as brochures, flyers, and posters for distribution.
- Provide support for the formatting and maintenance of Csomay Center websites.
- Set up interviews with community members, donors, and other stakeholders as directed by Csomay Center staff.
- Develop written communications, including website articles, community member spotlights, newsletters, and email blasts, and create templates for consistent messaging.
- Manage Csomay Center podcast production, including writing outlines, coordinating with interviewees, recording, and editing.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact joshua-gulick@uiowa.edu
Required Qualifications
- Bachelor's degree or an equivalent combination of education and experience.
- Typically, six months or more of professional administrative/office experience including working in a public contact setting which includes in-person, email, and phone contact.
- Typically, one or more years of experience in marketing and communications.
- Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
- Strong attention to detail.
- Ability to meet tight deadlines.
- Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
- Ability to balance multiple competing priorities.
Desired Qualifications
- Demonstrated experience using Adobe products and Canva.
- Working knowledge of email marketing software, such as Constant Contact.
- Working knowledge of Microsoft Teams.
- Familiarity with camera and audio equipment
- Working knowledge of issues and challenges experienced by older people in the US and their family caregivers.
Application Details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at joshua-gulick@uiowa.edu.
Benefits Highlights:
Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
