Administrative Services Coordinator
The Administrative Services Coordinator will Provide administrative support to the Tippie College of Business Undergraduate Program Office (UPO) and manage the Undergraduate Associate Dean of the calendar. This includes supporting the assistant deans and directors with coordinating travel, preparing budget materials, and reconciling monthly expenses.
This position reports to the Undergraduate Program Associate Dean.
Key Areas of Responsibility & Specific Job Tasks
- Coordinate travel arrangements for UPO staff and students traveling to conferences, case competitions, and business trips. Coordinate travel arrangements for guest speakers and employee candidates.
- Provide administrative support for the assistant deans, directors, and assistant directors of student engagement programs.
- Recruit, hire, train and supervise Undergraduate Program Office Student Workers (UPOSA).
- Enter all travel in the ProTrav system and reconcile all receipts when trips are complete.
- Process interdepartmental purchase requisitions.
- Manage distribution of building locker keys with the UPOSA’s.
- Manage UPO Conference room reservations, table reservations and assist managing the South Reading Room.
- Schedule, coordinate space reservations and set up weekly staff meetings.
- Record minutes at staff and other meetings as requested.
- Prepare and monitor the budget for the Undergraduate Program Office and Tippie Career Services.
- Assist the assistant deans and directors of the undergraduate program office with preparation of and administering internal and external communication.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact adrian-cunningham@uiowa.edu
Get to know the Tippie College of Business
Since 1847, the Tippie College of Business has cultivated a legacy of innovation, thought leadership, and excellence in business education. We have nearly 6,000 students within undergraduate, graduate, and PhD programs spanning six academic departments—accounting, business analytics, economics, finance, marketing, and management and entrepreneurship. We are eight centers and institutes, and four student-managed endowment funds. We’re over 59,000 alumni—and growing. Tippie is regularly listed in top business school rankings. We also hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB), and have maintained the accreditation for over 95 years (since 1923).
But who we are is not just in the curriculum we curate—it’s also in the community we create. Our leadership embraces our responsibility to pursue academic excellence within a welcoming environment where every student can thrive. More than 150 years after our founding, we continue to be a place where students can grow and flourish in their professional or academic careers.
Education Requirement
- Bachelor’s Degree or an equivalent combination of education and experience.
Required Qualifications
- Demonstrates experience (typically 6 months-1 year) and a working level of ability to carry out ongoing office administration tasks effectively and efficiently in support of individuals, teams, and/or units, including proficiency with computer software applications.
- Demonstrates experience (typically 6 months-1 year) and a working knowledge of, and ability to apply, policies and practices for planning and administering a budget, grant administration, and/or Center for Advancement funds.
- Demonstrates a working knowledge of and application of the effective communication techniques and relationship building skills required to work with a variety of individuals and groups in a constructive and collaborative manner.
- Demonstrates the ability to make decisions and exercise a moderate level of autonomy while performing administrative support responsibilities.
Desired Qualifications
- Knowledge of University policies and procedures, including financial and human resources policies; and experience with University electronic systems including HRIS, MAUI and Workflow processes.
- Experience working in an academic department.
- Experience assisting a senior level leader such as dean, director, department executive officer, or vice president.
Application Details
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Adrian Cunningham at adrian-cunningham@uiowa.edu.
Benefits Highlights
Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
