Administrative Services Coordinator, Dental Administration – College of Dentistry
The College of Dentistry is seeking a highly organized, adaptable, and proactive professional to provide executive level administrative support to the Dean and facilitate daily operations of the Dean’s Office. This position plays a vital role in coordinating leadership activities, managing complex schedules, planning and executing college-wide events, and fostering effective communication across the college and university. The ideal candidate takes initiative, has strong event planning skills, and apporaches responsibilities with discretion, professionalism, and a collaborative mindset!
Join the team and play a vital role in supporting the leadership, people, and activities that contribute to the continued growth and success of the College of Dentistry!
For a full job description, please email COD-Requisitions@iowa.uiowa.edu.
Job Duties:
- Provide executive level administrative and operational support to the Dean of the College of Dentistry.
- Manage complex calendars, patient schedules, meetings, travel arrangements, and competing priorities.
- Coordinate correspondence, agendas, reports, presentations, and other meeting materials.
- Plan and execute college-wide events, retreats, receptions, and special visits, inclduing logistics, vendors, cartering, and accomodations.
- Serve as primary contact for the Dean, maintaining effective relationships with university leadership, faculty, staff, and external stakeholders.
- Oversee daily office operations, including reception, visitor coordination, mail distribution, supplies, and shared office spaces.
- Maintain procurement card documentation and assist with expense reconciliation and purchasing processes.
- Support collegiate inititiaves, change management, employee retirements, and special projects.
- Provide back administrative and project support as needed.
Admin Services Coordinator – PAA2
College of Dentistry – Dental Administration
Salary: $55,019 to commensurate (Pay Grade: 2B)
Schedule: Monday through Friday, 8:00am to 5:00pm
May require occasional after hours and weekends, as needed.
Work Location: Onsite.
REQUIRED Qualifications:
· Bachelor’s degree in relevant area, or an equivalent combination of education and relevant experience.
· Relevant executive-level administrative experience, to include:
o Complex calendar and meeting coordination.
o Preparation of correspondence, reports, presentations, and meeting materials.
o Coordination and tracking of projects, activities, and deadlines.
· Demonstrated experience independently planning and coordinating complex or high-profile events, meetings, retreats, or similar activities involving multiple stakeholders and logistical components.
· Demonstrated ability to independently manage multiple responsibilities and competing priorities, anticipate needs, exercise initiative, and complete work with accuracy and attention to detail.
· Demonstrated ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and situations.
· Demonstrated ability to establish and maintain effective, collaborative working relationships with individuals at varying levels of an organization.
· Experience utilizing:
o Electronic calendaring and virtual meeting software, including virtual meetings.
o Word processing software, to include mail merge.
o Spreadsheet software, including data entry, pivot tables, and graphical presentation of data.
o Presentation software.
· Demonstrated ability to interpret and apply organizational policies, procedures, and guidelines.
· Excellent written, verbal, and interpersonal communication skills.
HIGHLY Desirable Qualifications:
· Experience working in a complex organization such as higher education, academic health care, health care, or a similarly complex environment, involving multiple levels of leadership and a variety of internal and external stakeholders.
· Experience with purchasing, procurement card documentation, expense reconciliation, or related financial administrative processes.
Desirable Qualifications:
· Experience coordinating executive travel and related documentation.
· Knowledge of and experience applying to University of Iowa policies, procedures, and administrative guidelines in support of daily operations.
· Experience in a healthcare environment working with HIPAA-protected patient information.
Position and Application Details:
be considered for an interview, applicants must upload a Resume and Cover Letter (and mark as “Relevant File”) to the submission. 3 Names of Professional Reference may be requested at a later date.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
