Administrative Services Coordinator - Department of Computer Science
The Department of Computer Science at the University of Iowa is seeking an Administrative Services Coordinator to support the daily operations of the department by providing operational support to the DEO, faculty, staff, and students. This position is the primary contact for the CS Department, providing departmental information, responding to inquiries, and coordinating department activities and events.
The option for hybrid work within the state of Iowa may be considered and will be discussed during the interview process. If approved, hybrid arrangements will typically be limited to one day per week and will only be available after the employee has completed full training and onboarding. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Computer Science at the University of Iowa
One of the oldest in the nation, the Department of Computer Science is home to approximately 1,000 undergraduate majors in four distinct degree programs (Computer Science, Informatics, Data Science, and Computer Science and Engineering), and just over 100 graduate students in our Computer Science and interdisciplinary Informatics programs. The Department offers undergraduate degrees in Computer Science, Informatics, Computer Science & Engineering, and Data Science, as well as the Master and PhD in Computer Science and Informatics.
Key Responsibilities
- Relay information to faculty, students, staff, and the public.
- Play an integral part in the departmental supply procurement process and other financial responsibilities.
- Assist with developing marketing materials for a variety of media and updating web content.
- Offer support for departmental and student organization events.
- Assist with preparation of reports and with ad hoc project management tasks.
- Serve as a welcoming and helpful in presence for faculty, students, staff, and the public.
For a full job description or questions about this position, please send an email to Chris Crawford at chris-crawford-1@uiowa.edu.
Education Required
- A bachelor's degree or an equivalent combination of education and experience.
Required Qualifications
- Minimum of 6 months demonstrated working experience in an administrative office support role.
- Extensive experience with Microsoft Office Suite/Office 365 (especially Word, Excel, and Outlook), Zoom and/or Teams. Willingness and ability to learn new software platforms as needed.
- Excellent written and verbal communication skills including the ability to transmit, receive, and interpret ideas, information, and needs effectively through telephone, email, and in person with a variety of people who may include faculty, staff, students, visitors, and alumni/ae.
- Strong attention to detail and problem-solving skills and the ability to exercise good independent judgment and discretion in handling responsibilities.
Desired Qualifications
- Experience working in an academic environment.
- Working experience in customer relations.
- Working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
- Working knowledge of University policies, procedures, systems, and regulations.
- Basic knowledge of or willingness to learn web content management systems, web-based social media, graphic design, and other new software as needed.
Position and Application Details
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: chris-crawford-1@uiowa.edu.
Benefits Highlights
Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.
About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
