Course Offering and Scheduling Coordinator
The University of Iowa Office of the Registrar is seeking to hire a 100% full-time Course Offering and Scheduling Coordinator.
Join the team in a role that sits at the heart of academic operations! As the Course Offering and Scheduling Coordinator, you'll partner with colleges, departments, faculty, and campus service teams to bring the university’s academic schedule to life. You’ll provide expert oversight of course and event scheduling by monitoring contact hours, validating policy compliance, and approving course sections submitted through MAUI Workflow and Status notifications. Beyond scheduling, you’ll support the daily care and readiness of university classrooms and contribute to the success of major campus traditions like commencement. If you love problem‑solving, collaboration, and keeping campus running smoothly, this role is made for you.
Join the Office of the Registrar and have an opportunity to:
· Monitor contact hours and class-time allocations for accuracy in submitted course offerings.
· Monitor submitted course offerings for policy adherence.
· Provide assistance at University Commencement ceremonies which may include pre-ceremony setup and tasks.
· Maintain, interpret, and assist students, faculty, and staff with questions or problems.
· Coordinate and consult with academic units to schedule classrooms for schedule of courses and supplemental academic special events in Ad Astra Schedule.
· And more!
*For a full job description, including all duties and competencies assigned, please e-mail the contact listed below or visit: Job Opportunities (Org 02 & 35). Click here to learn more about the Office of the Provost at the University of Iowa.
About the Department: In the Office of the Registrar, our mission is to provide the University faculty, staff, students, and public with accurate academic records that support the institution’s primary focus.
Required Qualifications:
· A bachelor’s degree or an equivalent combination of education and experience.
· Experience (typically 1-3 years) working in a postsecondary academic setting.
Competencies Required
· Demonstrates an EXTENSIVE proficiency level in:
o Knowledge of and experience with techniques and tools that promote effective analysis, including the ability to determine the root cause of organizational problems and create alternative solutions that resolve the problems.
o Ability to effectively manage multiple concurrent objectives, projects, or activities with a high-level of attention to detail.
o Operation and application of computer-based academic support systems or computer software applications related to a student information system (i.e., MAUI, PeopleSoft, Banner, etc.)
o Ability to use and manage the applications within Microsoft Office Suite.
o Knowledge and application of a variety of communication techniques and relationship building skills, including listening skills and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.
o Ability to work both as part of a team/work group environment and as a self-motivated individual.
Special Qualifications Required
· No regular travel is required for this position; however, optional professional development opportunities are available through the Office of the Registrar, which may occasionally involve travel.
· No evening or weekend work is required, except for participation in Commencement activities.
· Some on-campus, in-classroom presence is expected to perform routine classroom management duties, most commonly at the start and end of each academic session.
Desirable Qualifications:
· Experience (preferably 2 or more years) working directly with MAUI.
· Demonstrates a WORKING proficiency level in:
o Knowledge of Ad Astra or similar programs.
o Knowledge of University of Iowa policies and procedures.
o Knowledge of regulations, familiarity with the operations of a registrar’s office, and/or familiarity with classroom operations and campus facilities.
o Knowledge of FERPA.
To Apply:
To be eligible for consideration, applicants must complete BOTH of the following documents and mark them as a “relevant file” to the submission:
· a current resume
· a cover letter
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process.
Additional Details:
Work Modality: This position is eligible for hybrid or remote work within Iowa with some on-campus requirements, offering schedule flexibility based on position requirements. Modality will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Compensation: Anticipated Hiring Salary $49,000-$54,000 with Competitive Benefits
Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution. Click here to learn more about why you should join UI!
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
