Degree Completion Coordinator
The University of Iowa Office of the Registrar is seeking to hire a 100% full-time Degree Completion Coordinator.
Join the team that plays a pivotal role in student achievement and academic success! As a Degree Completion Coordinator at the University of Iowa, you'll be at the heart of student success where you will ensure academic records are accurate, degrees are on track, and diplomas are delivered. This pivotal role blends precision with purpose, supporting students through graduation while upholding institutional integrity and compliance. If you're detail-driven, collaborative, and passionate about making a difference in students' academic journeys, this is your opportunity to shine!
Join the Office of the Registrar and have an opportunity to:
· Review candidates for degree each semester and summer session for eligibility to graduate.
· Review pending applications after each semester and summer session to clear candidates for degree conferral.
· Work directly with students, advisors, collegiate offices, and third parties (FERPA approved) about applying for degree, degree progression and conferral, and other graduation-related services such as obtaining diplomas, transcripts, and verifications.
· Meet with students who have questions about unmet requirements on degree audits including remaining credits, residency, major, minor, certificate combinations and limits.
· Collaborate with campus partners and registrar office staff to adjust the catalog to meet changing needs.
· Check the overlap between Majors, Minors, and certificates so the students are awarded the correct combinations.
· And more!
*For a full job description, including all duties and competencies assigned, please e-mail the contact listed below or visit: Job Opportunities (Org 02 & 35). Click here to learn more about the Office of the Provost at the University of Iowa.
About the Department: In the Office of the Registrar, our mission is to provide the University faculty, staff, students, and public with accurate academic records that support the institution’s primary focus. Our office strives to foster a welcoming culture, anticipate campus needs, optimize resources, and strengthen key processes to support the mission of the university and to become a national model for registrar services.
Required Qualifications:
· Bachelors degree or equivalent education and experience
· A minimum of 1 year professional experience working in higher education, registration, curriculum management, communications, academic planning, project management, or information management.
Competencies Required:
· Demonstrates a BASIC proficiency level in:
o The ability to establish, build, and maintain productive relationships and partnerships within and external to own unit and agencies.
o Ability to work in a team-based environment that supports a variety of individuals and groups in a constructive and respectful manner. Ability to manage and prioritize multiple tasks and projects simultaneously, demonstrating strong organizational skills and attention to detail. Proven track record of effectively balancing competing priorities in a dynamic environment, ensuring timely and high-quality outcomes.
· Demonstrates a WORKING proficiency level in:
o The ability to create, maintain, retrieve, and archive electronic and procedural documents. Follows security and version management guidelines and practices as well as standard processes and procedures to ensure/maintain data accuracy, integrity, and confidentiality.
o Understanding of the necessity and ability to process information with high levels of accuracy and attention to detail.
o Use of communication concepts, tools, and techniques to effectively transmit, receive, and accurately interpret information to various groups.
o Using online records management systems, preferably MAUI (internal UI) system or other student records system or product (e.g., Banner, Peoplesoft).
o The ability to learn and apply broad institutional rules, policies, and laws, such as understanding Family Educational Rights and Privacy Act (FERPA) and other university and federal regulatory procedures.
o MS Office Suite applications such as but not limited to Word, Excel, and One Note.
Desirable Qualifications:
· Understanding of the University’s and Registrar’s Office mission, vision, and key factors.
· Demonstrates basic familiarity with cash handling, financial processes, and procedures.
· Experience working in higher education, preferably in a Registrar’s office or role.
· Direct experience and familiarity with FERPA and university regulations preferred.
· Experience with organizing paper and digital records and implementing retention policies following AACRAO best practices and standards.
· Experience with importing and exporting data to work with ITS managing the transfer and integration of student records between systems while maintaining accuracy and security of closed institution records.
To Apply:
To be eligible for consideration, applicants must complete BOTH of the following documents and mark them as a “relevant file” to the submission:
· a current resume
· a cover letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process.
Additional Details:
Work Modality: This position is eligible for hybrid or remote work within Iowa with some on-campus requirements, offering schedule flexibility based on position requirements. Modality will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Compensation: Salary $46,450–$54,000 with Competitive Benefits
Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution. Click here to learn more about why you should join UI!
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
