Executive Assistant, Design & Construction
Required Qualifications:
- Bachelor's degree in Business Administration or a related field or an equivalent combination of education and administrative office experience.
- Professional experience (typically 1-3 years) providing high-level administrative office support for multiple individuals in a fast-paced, multi-task environment.
- Excellent written, verbal, and interpersonal communication skills.
- Working experience managing a budget, reconciling accounts, monitoring expenditures and preparing financial reports.
- Ability to process information with a high level of accuracy and solve complex problems effectively and efficiently.
- Ability to manage multiple objectives, projects, and/or activities at the same time, including prioritizing time and allocating resources.
- Extensive knowledge of and ability with MS Office suite including, Outlook, Word, Excel, and PowerPoint.
- Professional experience working effectively with individuals from a variety of backgrounds and perspectives.
Desired Qualifications:
- Professional experience (more than 3 years) in the design and construction industry, including experience understanding contracts and/or project manual specifications providing high-level administrative office support in a professional environment.
- Experience in a higher education facilities management or complex institutional organization.
- Working experience with the following applications: SharePoint, Teams, Trello, Bluebeam and/or Adobe.
- Experience working in confidential setting.
- Working experience understanding, interpreting and communicating information about University policies, procedures and regulations.
Position and Application Details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact Andy Brus at andrew-brus@uiowa.edu or 319-467-1454.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
