Faculty Affairs Manager
In partnership with the College of Education academic departments, the Dean’s Office, the Office of Student Services and Human Resources, this position will represent the interests of the College of Education by actively serving as a leader, consultant, resource, and departmental authority on academic policies and process related to the faculty life cycle processes such as onboarding faculty and promotion/tenure review. The person in this position will serve as liaison to the provost’s office, Registrar’s office, collegiate departments and will provide excellent customer service to the college and other entities, creating a welcoming and inclusive environment.
Location: On site in the Lindquist Center, College of Education
Specific Job Duties and Tasks
- Coordinates and manages administrative procedures associated with all faculty affairs within the College of Education.
- Coordinates promotion and tenure (P & T) procedures including communication with departments and maintenance of records. Interprets and monitors complex policies that govern faculty processes. Receives final P & T list from the Provost’s Office and coordinates communication from the Dean to faculty and departments.
- Oversees the processes of annual reviews of faculty and five-year peer review of tenured faculty.
- Collaborates with the College of Education HR team and departments to coordinate faculty searches. Serves as an administrator on faculty searches.
- Works with the Associate Dean of Faculty and Graduate Education to provide new faculty orientation on an annual basis. Provides new faculty information to the Provost’s office and respond to inquiries regarding new faculty.
- Assists the Associate Dean on implementing programming for the new faculty cohort, including attending sessions, preparing materials, presenting training, and communicating with new faculty.
- Provides guidance, creates and/or reviews documentation for development of new programs, policies and procedures within the college.
- Conducts independent research and provides customized reports to facilitate strategic initiatives.
- Creates and distributes documentation to departmental administrators on updates in policies and procedures. Coordinates compliance of those policies.
- Respond to questions from faculty, DEOs and administrative staff that require interpretation.
- Executes faculty review workshop with Associate Dean.
- Assists in conducting training at new faculty orientation, search committee meetings, and policy and procedure trainings to academic departments.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Jade Rogers at jade-o-rogers@uiowa.edu.
Education or Equivalency Required
A Bachelor’s degree in business administration, public administration, human resources or related field or an equivalent combination of relevant work experience and education.
Required Qualifications:
- Experience (typically 3-5 years) in administration: Demonstrates extensive knowledge and ability to carry out office administration tasks effectively and efficiently in support of staff, team, and department
- Knowledge of administrative processes and associated operating requirements and experience working with a customer service focus; ability to apply this knowledge to various situations.
- Extensive knowledge and application of professional oral and written communication techniques.
- Demonstrated experience with effective relationship building skills that develop the ability to clearly communicate and effectively work with a variety of faculty, staff, and student population in a constructive and collaborative manner.
- Extensive knowledge of and demonstrated ability to use desktop office support tools (e.g., calendaring, word processing, e-mail, presentation software, spreadsheets, and HR information systems, office 365 applications such as SharePoint)
Desired Qualifications:
- Knowledge of policies and procedures at a higher education institution.
- Experience working with faculty affairs and the faculty life cycle, including hiring, onboarding, promotion process.
- Master’s degree in higher education administration, business administration, public administration, human resources or related field.
- Experience with project planning and project management.
Application Details
In order to be considered for an interview, applicants must upload:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process. For questions, contact Jade Rogers at jade-o-rogers@uiowa.edu
Benefits Highlights
Regular salaried position. Pay level 4B . Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
