GME MedHub and Operations Specialist
Play a critical role in the development of the next generation of physicians by supporting residents, fellows, Graduate Medical Education (GME) Office staff, Program Directors, and Program Coordinators across a broad spectrum of GME administrative activities including the management of GME training and employment records. Assist the GME Office staff and GME leaders as needed in support of the GME Enterprise.
Responsibilities include:
- Gain and maintain expertise regarding the MedHub Graduate Medical Education Management system.
- Serve as the primary MedHub trainer for GME program personnel. Conduct training sessions for individuals, small and large groups.
- Serve as the institutional GME MedHub expert and liaison to MedHub Customer Support.
- Respond to and problem-solve MedHub issues for trainees, Program Coordinators and Program Directors.
- Advise Program Coordinators and GME staff on how to address MedHub issues, scheduling, and demographic error reports, and assist Hospital Finance to assure appropriate institutional reimbursement.
- Develop, run, and distribute reports as requested.
- Support GME Onboarding efforts including background checks, GME contracts, I-9s, etc.
- Develop and maintain training and employment records for University of Iowa house staff.
- Assist with the management of Leave of Absence requests.
- Gain and maintain expertise regarding the National Resident Matching Program (NRMP) and the Electronic Residency Application Service (ERAS).
- Manage activities related to house staff on J-1 visas with the application and renewal processes.
- Maintain confidentiality in all aspects of role and responsibility.
- Assist in the offboarding of departing house staff annually.
- Assist with other projects and events as needed.
- Other duties as assigned.
Pay Level: 3B
Required Qualifications:
- Bachelor’s degree and/or appropriate combination of relevant experience and education.
- Excellent verbal and written communication skills.
- The ability to interpret, apply, and communicate policies, rules, and standards.
- Commitment to collaboration, teamwork, attendance, and punctuality.
- The ability to track, produce, analyze, and depict quantitative and qualitative data.
Desired Qualifications:
- Experience training others on work processes.
- Knowledge of GME and/or the trajectory of physicians through their educational pathways
Position and Application details:
To be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and education/credential verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact Sara Ingoldsby at sara-ingoldsby@uiowa.edu
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
