Graduate Program Specialist, College of Engineering
The Graduate Program Specialist position provides professional-level support to the graduate program in the Department and works in a team to support other departmental activities. Work involves recurring contact with currently enrolled students, prospective students, faculty, staff, University units, and the general public. There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community.
This requisition represents multiple openings within the college. Current position openings are in the Department of Mechanical Engineering, Roy J Carver Department of Biomedical Engineering and Electrical and Computer Engineering. By applying for this requisition, you will have the opportunity to be considered for all three departments. If you have a department preference, please indicate this in your cover letter.
This position is not eligible for permanent residency sponsorship.
Specific Job Duties
Primary responsibility of this position is to support the graduate program needs of the Department. These include:
- Administrative and academic support for PhD, MS, and U2G students in the department from recruitment through graduation.
- Plan and oversee orientation, professional development, and community-building events.
- Work with Director of Graduate Studies, Office of Associate Dean for Graduate Education, and Graduate college on surveys, data collection/dissemination, and implementing best practices.
- Participate in recruitment initiatives, including travel to conferences, fairs, and schools.
- Support graduate seminar organization including guest speaker travel and itineraries.
Secondary responsibility of this position may include:
- Organization of departmental events such as senior design day, advisory council visits, faculty retreat, and alumni visits.
- Assistance with travel arrangements for departmental faculty and students.
- Support departmental activities as needed.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Alex-Schutman@uiowa.edu
About the College of Engineering
The College of Engineering is one of 12 colleges at the University of Iowa, a premier public research university offering internationally recognized programs in disciplines ranging from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. Iowa draws students from more than 100 countries and all 50 U.S. states.
The College of Engineering is driven by talented faculty, staff, and students who are producing knowledge to address grand challenges around advanced technologies, health sciences, sustainability, energy, and the environment. Our graduates are ethical, globally aware citizens whose work while at the University of Iowa and throughout their careers make the world safer and our use of resources more efficient. As a center of innovation and discovery, the people who make up the College of Engineering are undoubtedly improving quality of life for our Iowa community as well as for people across the United States and around the world. Beyond playing an integral role in the college’s mission, College of Engineering employees are encouraged to have a healthy work-life balance.
Education Requirement
- A Bachelor’s degree in a relevant discipline or an equivalent combination of education and experience is required.
Required Qualifications
- A minimum of 6 months of administrative experience, including the ability to carry out multitasking and organizational tasks effectively, and the ability to prioritize and manage time efficiently.
- Excellent written and verbal communication skills.
- Proficiency in computer software applications such as Word, Excel, and Access. Working knowledge of and ability to use office support tools available on the desktop (e.g., word processing, e-mail, presentation software and spreadsheets).
- Demonstrated success in fostering a welcoming and respectful workplace environment.
- Demonstrated ability to multi-task and work as a team.
- Demonstrated customer support experience.
Desired Qualifications
- Professional experience supporting a graduate program(s).
- Knowledge of University policies, procedures, and regulations.
- Knowledge of the graduate admissions process.
Application Details
In order to be considered for an interview, applicants must upload:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.
For questions, contact Alex Schutman at Alex-Schutman@uiowa.edu
Benefits Highlights
Regular salaried position. Pay Level 3A. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
