HR Associate, Division of Student Life
Position Summary:
Works with Human Resource Coordinators in the Division of Student Life (DSL) HR transaction Hub, and communicate with DSL departments and University HR as directed. This person will be responsible for the accurate and timely processing of HR transactions and TreeRing, including student appointments, compliance reports, and I-9 scheduling. This person will be assigned duties in the HR transaction Hub as needed. They may assist in the talent acquisition process in the DSL. Maintains focus on excellent customer service, attention to detail and collaboration throughout execution of the important HR functions.
Specific Job Duties & Tasks:
- Assist with maintaining data retained in electronic timekeeping system by entering and overseeing new hires and editing records as appropriate to ensure staff are paid on the correct MFKs. Research and resolve discrepancies. May receive, review and enter staff hours into appropriate reporting system for time and attendance.
- Provide support and assistance with implementation of HR practices, policies and initiatives within multiple departments and units in DSL.
- Provide feedback and recommendations to Assistant HR Director regarding HR operations and initiatives.
- Gather data and track employee information in support of HR practices/policies within department or unit.
- Provide initial guidance regarding policies and practices, direct to resources for further information or documents
- Answer questions and assist end users in system access and functioning of HR applications such as TreeRing, Self Service, Performance Management system, Compliance & Qualifications system and OTAC.
- Collaborate and participate as needed with scheduling interviews, conducting references, verifying credentials, and preparing offer letters.
- Support departments in recruiting and hiring of students and temporary positions.
- Initiate HR Transactions including appointments, leave of absence, change of status, special compensation, and terminations, etc.
- Ensure approved processes are followed; resolve problems using prescribed remedies; explain routine operations/processes to staff; produce reports and collaborate with departmental administrators on explanation of reports.
- Generate and distribute reports.
- Gather information and monitor compliance requirements as directed.
For a detailed job description, please email Alaysia McAtee at alaysia-mcatee@uiowa.edu
About the Division of Student Life:
The Division of Student Life is comprised of staff that embrace new ideas and thoughts, works together to keep our students safe, and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership, Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting educationally purposeful services and activities within and beyond the classroom.
Required Qualifications:
- Bachelor’s degree in Business Administration or related field or an equivalent combination of education and experience.
- Basic knowledge of state and federal regulations affecting human resources.
- Demonstrated strong written and verbal communication and interpersonal skills with the ability to provide excellent customer service for all employee populations.
- Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
- Demonstrated experience creating and maintaining a welcoming and respectful environment.
Desirable Qualifications:
- PHR or SHRM-CP certification and/or a commitment to the HR field through training and development.
- Prior experience in an academic or higher education setting.
Application Details:
- In order to be considered, applicants must upload a resume and cover letter and mark them as a “Relevant File” to the submission.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Up to 5 professional references will be requested at a later step in the recruitment process. For questions or additional information, please contact Alaysia McAtee at alaysia-mcatee@uiowa.edu
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
