HR Coordinator
Position Summary:
As a member of the Division of Student Life Human Resources Team, the HR Coordinator will provide support, consultation and guidance on a variety of human resources (HR) areas. This position will also hold responsibility for executing, monitoring, and serving as a subject matter expert on HR Info System (HRIS) transactions, as well as assisting with creation and analysis of HR reports and data gathering, I-9 completion, compliance, timekeeping, and payroll administration. Will advise, assist, and train employees and management on various areas such as payroll, timekeeping, and training/compliance monitoring. Maintains focus on excellent customer service, attention to detail and collaboration throughout execution of these important HR functions.
Specific Job Duties and Tasks:
- Initiate, monitor and/or approve HR transactions; appointments, terminations, change of status, leave of absences, personnel requisitions, employee time records, etc. in HRIS. Review for accuracy and completion in Data Collection and HR eForms.
- Assist with payroll and timekeeping processes and procedures.
- Provide instruction and advise managers, supervisors and employees on human resources procedures and practices. Refer or direct based on additional information or assistance needed.
- Provide reminders to supervisors on important human resources deadlines.
- Provide instruction and advise managers, supervisors and employees on human resources procedures and practices. Refer or direct based on additional information or assistance needed.
- Provide reminders to supervisors on important human resources deadlines.
- Conduct DSL HR Onboarding program on a rotating basis with other DSL HR Team members.
- Document and maintain associated internal forms and written standard operating procedures.
For a detailed job description, please email Ruth Appleton at ruth-appleton@uiowa.edu
About the Division of Student Life:
The Division of Student Life is comprised of staff that embrace new ideas and thoughts, works together to keep our students safe, and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership, Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting inclusive educationally purposeful services and activities within and beyond the classroom.
Required Qualifications:
- A Bachelor’s degree in Human Resources Management, Business, Communications, or related field; or an equivalent combination of education and related human resources experience.
- Working experience (typically 1-3 years) performing human resources administrative functions in an HR role or HR environment.
- Demonstrated experience creating and maintaining a welcoming and respectful environment.
- Excellent written and verbal communication skills.
- Superior attention to detail.
- Demonstrated ability to provide excellent customer service and to meet or exceed customer service needs.
- Basic proficiency in the use of typical office software programs (i.e. Microsoft Office) and HR systems.
Desired Qualifications:
- Demonstrated human resources experience coordinating a high-volume workload.
- Working knowledge of UI policies and procedures.
- Knowledge of state and federal regulations affecting human resources practices.
Application Details:
- In order to be considered, applicants must upload a resume and cover letter and mark them as a “Relevant File” to the submission.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Up to 5 professional references will be requested at a later step in the recruitment process. For questions or additional information, please contact Ruth Appleton at ruth-appleton@uiowa.edu.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
