HR Generalist - Internal Medicine

BASIC FUNCTION

The HR Generalist serves as a strategic business partner supporting the Department of Internal Medicine's human resource operations. This position collaborates with department leadership, faculty, staff, HR team members, and the HR Director to administer and coordinate human resource functions including talent acquisition, faculty and staff recruitment, onboarding, employee relations, performance management, compensation and classification, compliance, and strategic HR initiatives. The position interprets and applies HR policies, laws, regulations, and best practices while providing consultation and guidance to leadership and employees.

Talent Acquisition, Recruitment & Onboarding

Staff Recruitment

• Provide guidance to hiring managers regarding recruitment, selection, and onboarding best practices.
• Oversee, coordinate, and monitor staff recruitments from requisition through hire.
• Review and make recommendations regarding job descriptions, job postings, interview documentation, selection justifications, and recruitment workflows to ensure compliance with University policies and procedures.
• Ensure reference checks are completed, evaluate references, consult with hiring leaders.
• Ensure credential verification is complete.
• Analyze salary requests, perform salary surveys, and provide compensation recommendations consistent with departmental and University guidelines.
• Consult with hiring managers regarding candidate selection, salary offers, start dates, and employment terms.
• Extend employment offers.

• Coordinating recruitment efforts for postdoctoral scholars and fellows, as well as offer letters and appointment requirements for Graduate Research Assistants.

   

   

• Communicate staff recruitment and onboarding updates to divisional administrators and department leadership and ensure key deadlines and requirements are met.

• In partnership with HR Manager, work with hiring managers to understand immediate and future hiring needs.
• Provide periodic review and updates of position descriptions and partner with Compensation and Classification on job documentation and organizational needs.

Faculty Recruitment 

• Assists with the recruitment process for faculty, review and make recommendations to job postings, interview ratings and selection summary justifications; review related forms in workflow to ensure compliance with University policies and procedures.
• Understand and apply University policies and procedures related to recruitment waivers; provide advice and recommendations to departmental leadership for faculty recruitment waivers; ensure requisite forms are completed and a business justification is present for submission and approval.
• Serves as first department-level reviewer of faculty offer letters for accuracy and compliance. This includes standard offer letter language, faculty track information, and/or additional offer letter language that may need further review. Escalates questions appropriately.
• Evaluate faculty candidate’s ability to acquire necessary licensure within the State of Iowa. Collect information and data, as needed, and prepare related letters of support or other justification.
• Identify potential immigration needs of candidates and work with department Senior HR Specialist to assure appropriate requirements for employment are met within the desired time frame.
• Partner with HR Coordinator to ensure faculty appointments, reappointments, onboarding activities, credentialing, and licensure requirements are facilitated in collaboration with division, department, the Clinical Staff Office, CCOM Faculty Affairs staff, and other institutional partners.
• Maintain faculty recruitment, onboarding, credentialing, licensure, and compliance tracking systems and records.

• Communicate faculty recruitment and onboarding updates to divisional administrators and department leadership and ensure key deadlines and requirements are met.

Faculty and Staff Onboarding

• Coordinate onboarding activities including orientation, I-9 verification/E-Verify completion, badge access requests, parking, employee self-service overview (CQ, direct deposit, tax forms, pay check history), ELMS, performance reviews, key benefit enrollment deadlines, policy review, onboarding checklists, and any other essential first-day/week activities.

Employee Relations, Advising & Communication

• Collaborate with the HR Director to provide consultation and guidance regarding employee relations, policy interpretation, performance management, and workforce issues.
• Coach supervisors and managers in addressing employee performance concerns and workplace issues.
• Conduct workplace investigations and recommend appropriate corrective actions.
• Research, analyze, and recommend solutions to human resource issues and operational challenges.
• Develop and deliver HR communications, training, and resource materials.
• Respond to employee, supervisor, faculty, and administrator inquiries requiring interpretation of policies, procedures, and regulations.
• Oversees FMLA/ADA requests, facilitates appropriate resources and communication, and ensures accuracy with administrative processes.
• Communicate recruitment, onboarding, and compliance updates to divisional administrators and department leadership.

• Mentor HR staff, division administrative staff, and student employees.

   

HR Operations & Employee Information Management

• Coordinate and initiate HR transactions including appointments, changes in status and terminations.
• Review, edit, and approve HR transactions while serving as a resource for complex HR processes.
• Maintain confidential personnel records and required employment documentation in accordance with University retention requirements.
• Administer and maintain HR systems and databases including Employee Self-Service, ERMA, ELMS, and related systems.
• Generate and analyze standard and ad hoc reports to support operational and strategic decision making.
• Audit HR records and reports to ensure accuracy, completeness, and compliance.
• Maintain recruitment, onboarding, credentialing, compensation, and compliance records and trackers.

Compliance with Policies, Laws & Regulations

• Interpret and guide University policies, collective policies, and applicable federal and state employment laws and regulations.
• Follow general policies and procedures in accordance with University of Iowa College of Medicine and the Department of Internal Medicine.
• Monitor compliance with employment, credentialing, licensure, training, and onboarding requirements.
• Identify compliance risks and recommend corrective actions.
• Generate reports and communicate compliance deficiencies or required actions to leadership.

• Assist with policy development, revision, and implementation as appropriate.

   

HR Programs, Strategic Planning & Organizational Development

• Assist with the development, implementation, and administration of HR programs and initiatives.
• Analyze workforce and HR data to identify trends, opportunities, and areas for improvement.
• Evaluate existing processes and recommend improvements to increase efficiency and effectiveness.
• May participate in departmental and institutional committees, workgroups, special projects, and strategic workforce planning efforts.

Other

• Attends regular HR faculty non-faculty HR Rep meetings. Responsible for ensuring an understanding of relevant updates, key information, and process changes are appropriately communicated at a department level. Ensure key process deadlines are adhered to.
• May attend department or division leadership meetings as requested.

• Perform other duties as assigned.