Immigration Administrative Coordinator
The Immigration Administrative Coordinator plays a vital role in supporting the success of University HumanResources by performing key administrative functions for Faculty and Staff Immigration Services. Core responsibilitiesinclude managing incoming and outgoing mail and packages, maintaining and updating records in the HRIS database,and serving as a liaison between University of Iowa hiring departments and University Shared Services to facilitateaccounting transactions.
This position also supports immigration casework by preparing preliminary and post-filing memos for cases managedby external legal counsel, reviewing client-submitted documents for completeness, and maintaining both paper andelectronic case files. The coordinator serves as a licensed user and primary contact for the eImmigrationAir softwareplatform, ensuring accurate data entry and case tracking.
Additional duties include responding to general inquiries or routing them to the appropriate contacts, supportingspecial projects as assigned, and ensuring all tasks are completed with a high degree of confidentiality, accuracy, andindependent judgment. Proficiency in a variety of software platforms—including eImmigrationAir, Adobe, MicrosoftOutlook, Microsoft Office Suite, and SharePoint are essential.
There is an expectation that the person in this position will maintain effective, civil, and respectful working relationshipswith the University of Iowa campus community and uphold the University’s commitment to creating welcoming andrespectful environments for all.
This is a one-year specified term position. To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Jade Rogers at jade-o-rogers@uiowa.edu.
Required Qualifications
- Bachelor’s degree in Business Administration or an equivalent combination of academic credentials and relevant professional experience.
- Six to twelve months of experience providing administrative support within a dynamic, multifaceted, and compliance-driven environment
- Excellent communication (verbal and written), organizational, and time management skills.
- Demonstrated experience in providing superior customer service
- Experience in managing multiple tasks simultaneously, including the ability to prioritize time sensitive tasks
- Demonstrated exceptional attention to detail, planning, and follow-up skills.
- Demonstrated ability to develop and strengthen working relationships with a variety of populations, including internal and external constituents, through positive interaction and collaboration
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other computer software applications
Desirable Qualifications
- Positive interpersonal skills
- Position specific desirable qualification.
- Knowledge of University of Iowa policies, procedures, and regulations
- Knowledge of U.S. employment-based immigration laws and regulations
- Experience in program/service development or quality improvement projects.
- Demonstrated independent thinking skills to develop alternative solutions and solve problems
Experience with accounting processes, budgets and productivity data.
Application Details
In order to be considered for an interview, applicants must upload:
Resume
Cover Letter
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process. For questions, contact Jade Rogers at jade-o-rogers@uiowa.edu
Benefits Highlights
Regular salaried position. Pay level 2B. Located in Iowa City, Iowa. Fully on campus.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information about Why Iowa? Click here.
About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
