IT Project Coordinator - Specified Term
The IT Project Coordinator will serve as a project liaison and primary point of contact to coordinate and manage the deployment of small to medium-scale IT projects, reporting to and working under the guidance of the Director of the IT Project Management Office.
This position provides essential support across a wide range of strategic and operational initiatives. The Project Coordinator will assist project managers and the Director of the PMO with communication, documentation, and progress tracking, while also independently managing small to medium-sized projects.
Responsibilities include:
- Scheduling and facilitating meetings, including preparing meeting agendas
- Documenting minutes and action items
- Monitoring timelines and following up with responsible parties as appropriate
- Developing project status and close-out reports
The coordinator will also support PMO partners by assisting with business case and project plan templates and contributing to the ITS and OneIT Governance processes. Strong interpersonal and communication skills are essential, as the role involves frequent collaboration with university faculty, staff, and external vendors.
This position has a project assignment through July 31, 2027, and is classified as a "specified term appointment" as a Project Coordinator (PAE1) with full fringe benefits.
This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of employment. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
This position is not eligible for University sponsorship for employment authorization.
For a full job description, please email Melanie Bell at melanie-bell@uiowa.edu.
About IT Services:
Our mission is to create a welcoming and supportive work environment where everyone feels empowered to be their authentic selves and share ideas. We are committed to cultivating a welcoming and respectful workforce culture where people of all backgrounds and perspectives are empowered to make a positive impact. We embrace this commitment as mission-critical in everything we do and embed it in hiring, incentive, retention, and career-development practices and initiatives.
Required Qualifications:
- A bachelor’s degree or an equivalent combination of education and related experience.
- Typically, 2 months or more of project management experience working on small, medium, or large-scale projects. Internship and student experience will be considered.
- Excellent interpersonal, customer service, and teamwork skills.
- Ability to develop and foster positive interpersonal relationships.
- Proficiency in utilizing Microsoft Office 365 and Microsoft Office tools, such as MS Word, MS Excel, MS SharePoint, MS Teams, MS Visio, and MS PowerPoint.
- Demonstrated problem-solving ability, transforming technical and business requirements into solutions.
- Ability to communicate effectively, both verbally and in writing, with all levels of management and project team members.
- Demonstrated ability to work both independently and collaboratively within a team with a strong focus on customer service.
- Proficiency with online collaboration tools such as MS Teams, JIRA, MIRO, Zoom, Smartsheet.
Desirable Qualifications:
- Background managing project in an information technology environment is highly desired.
- Familiarity with Project Management tools such as Microsoft Project, Smartsheet, or equivalent is highly desired.
- Familiarity with writing requirements, documenting workflows and other business process management activities.
- Demonstrated experience managing projects.
- Experience developing and reporting on key performance indicators and project metrics.
- Experience with process improvement.
- Adaptability to new technologies.
Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact Melanie Bell at melanie-bell@uiowa.edu.
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
