Neurosurgery - Academic Clinical Program Management Specialist
The University of Iowa Department of Neurosurgery is seeking an Academic/Clinical Program Management Specialist to independently oversee accreditation compliance, educational program coordination, onboarding, regulatory reporting, and program development initiatives across multiple training programs.
Provides strategic and administrative support to program leadership while ensuring effective day-to-day operations, compliance with ACGME/GME standards, and a high-quality educational experience for trainees.
The department intends to hire one position from either Academic Clinical Program Management Specialist (Requisition # 26003611) or Academic Clinical Program Management Associate (Requisition # 26001523), based on the qualifications of the successful candidate. Please apply to the opening(s) you wish to be considered for.
Accreditation & Regulatory Oversight
Primary management of ACGME annual update & accreditation activities
Coordinate ADS updates, case logs, Clinical competency committee/Program Evaluation Committee documentation
Coordinate faculty/resident evaluations and milestone reporting
Prepare and organize internal reviews, site visits, special reviews, citations/action plans
Track resident duty hours, supervision compliance, board eligibility, licensure, etc.
Develop compliance dashboards or reports for program leadership
Assist with GME strategic initiatives and special reviews
Act as departmental liaison with GME office and HR
Residency Recruitment Leadership
Direct management of ERAS/Thalamus/interview season
Develop/improve recruitment strategy and applicant communication plans
Coordinate second looks, sub-internship recruitment, scholarship programs
Analyze and report match outcomes and recruitment metrics
Lead onboarding/credentialing workflows & licensure tracking
Build resident alumni database and board pass tracking
Educational Program Administration
Manage rotation scheduling across multiple rotations/sites
Coordinate/schedule cadaver labs, board prep, boot camps
Manage conference calendar & coordinate speakers
Organize visiting professors/CME events/grand rounds
Track educational outcomes and resident evaluations longitudinally
Track scholarly activity/publications/presentations
Assist with strategic planning for program growth/complement expansion
Maintain policy/procedure manuals
Departmental/Operational Projects
Lead implementation of new educational initiatives and development of new curriculum
Coordinate downtown campus educational integration
Manage/oversee resident coverage models and call schedule
Participate in departmental committees related to residents
Financial & Administrative Responsibilities
Manage residency budget(s) for travel/courses/etc. & coordinate travel reimbursements
Oversee recruitment/interview expenses
Track educational funds across programs and for individual trainees
Multi-Program Scope
Coordinate away rotators/sub-Is and scholarship program
Pre-residency fellowship coordination
Neurosurgery Spine fellowship administrator
Medical student neurosurgery electives/sub-Is
APP/student shadowing coordination
The University of Iowa Health Care Medical Center—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ®
Education Requirements
A bachelor’s degree or an equivalent combination of education and experience.
Experience Requirements
1+ years of related experience in academic and/or healthcare program administration.
Excellent written and verbal communication skills.
Demonstrated proficiency in computer software applications (e.g., MS Word, Outlook, PowerPoint, Excel).
Demonstrated ability working as a member of a team.
Desired Qualifications
Experience working in an academic health care center, hospital, or other medical/clinic setting.
Previous experience working with residency or fellowship training programs.
Excellent time management and organizational skills.
Previous experience with an Electronic Medical Record system or with EPIC.
Previous experience in developing materials for marketing.
Previous experience in web page editing and development.
Knowledge of University policies, procedures and regulations.
This position is not eligible for University sponsorship for employment authorization.
Please attach a resume as part of the application process. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact Lilli Wulff at lillian-wulff@uiowa.edu
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
