Pre-Award Research Support Manager
The Pre-Award Research Support Manager will provide direction, administrative support, and resources for the pre-award research administration function for College of Engineering faculty, staff, and students.
This position is not eligible for permanent residency sponsorship.
The College of Engineering considers hybrid work within Iowa and flexible work arrangements for some positions. Options will be discussed after the onboarding process. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Specific Job Duties and Tasks
- Responsible for pre-award management with a high degree of complexity, from both federal and non-federal funding sources.
- Assist faculty, graduate students, post-doctoral fellows, and staff with navigating the university’s research infrastructure by providing checklists, liaising with the Division of Sponsored Programs (DSP) and other offices, advising of internal deadlines, developing grant submission timelines, etc.
- Initiate, edit/review and submit grant proposals and assist with progress reports via electronic systems including research.gov, grants.gov, Cayuse, NSPIRES, and the NIH eRA Commons. Prepare routing forms, obtain institutional approvals for grant/sub-award documents, and electronically submit grant proposals.
- Collaborate with post-award support staff and PIs to ensure proper notifications, interpretation of sponsor guidelines, and managing of budgets.
- Collaborate with post-award support staff to ensure accuracy and timeliness of grant financial projections.
- Assist faculty with development of compliance information as required for contracts and grant proposals.
- Consult with faculty to discuss, evaluate, and plan for current and future needs and research funding opportunities.
- Establish new user accounts and train faculty and research staff on electronic grant submission systems and financial reports.
- As requested, serve as a contact for the Division of Sponsored Programs regarding grant submissions, along with the CoE Business Officer and Assistant Director for Budget and Finance.
- Communicate with University of Iowa units to assure compliance, adherence to policies and status tracking, and direct communications with sponsors and other entities.
- May provide supervision of staff or students.
- May provide direction, assignments, feedback, coaching and counseling to assure outcomes are achieved.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Alex-Schutman@uiowa.edu
About the College of Engineering
The College of Engineering at the University of Iowa is driven by talented faculty, staff, and students who are dedicated to producing knowledge that addresses grand challenges in advanced technologies, health sciences, sustainability, energy, and the environment. We pride ourselves on producing ethical, globally aware engineers whose work makes the world safer and more efficient. As a center of innovation and discovery, the College of Engineering is committed to improving the quality of life for our Iowa community, as well as for people across the United States and around the world.
We uphold the values of respect, community, and collaboration in all our endeavors, fostering a welcoming and respectful environment where members are valued and supported. Joining our team means becoming part of a supportive environment that values work-life balance and personal well-being. The University of Iowa offers a comprehensive benefits package, including health and wellness resources, dual career support, and opportunities for professional development. Learn more about working at the University of Iowa: Build A Career/Build a Life.
Education Requirement
- A Bachelor’s degree or equivalent combination of education and experience.
Required Qualifications
- Minimum of three years of experience with research grant proposal development, including experience developing and expediting proposal budgets for multiple projects at any given time.
- Ability to communicate effectively, both orally and in writing, with technical and non-technical staff.
- Demonstrated accuracy and high attention to detail in work products.
- Demonstrated ability to provide high quality customer service in a deadline driven environment.
- Extensive proficiency in Microsoft Office computer programs, particularly Excel.
- Demonstrated experience working effectively in a welcoming and respectful workplace environment.
Desired Qualifications
- Working experience with the National Institutes of Health, National Science Foundation, and other federal sponsors.
- Experience working with the University of Iowa systems and electronic submission systems such as Cayuse, eRA Commons, and Research.gov.
- Working knowledge of University of Iowa policies, procedures, and regulations.
- Experience proofreading grant materials and/or providing feedback on non-scientific content.
Application Details
In order to be considered for an interview, applicants must upload:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.
For questions, contact Alex Schutman at Alex-Schutman@uiowa.edu
Benefits Highlights
Regular salaried position. Pay Level 5A. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
