Program Coordinator - Healthy Hometowns

The Program Coordinator for Health Hometowns provides operational, administrative, and project management support for a major, high‑visibility health care impact grant. This role works closely with the Program Manager to coordinate strategic planning activities, track deliverables, manage documentation, support grant reporting, and maintain compliance with state and federal requirements. The Coordinator ensures efficient day‑to‑day operations, facilitates communication among internal and external partners, and helps advance program goals across multiple clinical and community initiatives.

Position Type: Specified Term.  The initial appointment is for five years.  Appointments may be extended based on performance and available funding.

Position Responsibilities:

Strategic & Operational Support

• Assist the Program Manager with planning, scheduling, and maintaining the program work plan and deliverable tracking.

• Track project deadlines and ensure compliance with established schedules and grant/contract requirements.

• Monitor resource allocation, maintain inventory of project resources, and coordinate logistics for program activities.

   

•  Support day‑to‑day operations, ensuring timely responses to Iowa HHS and partner organizations.

•  Coordinate scheduling and logistics for technical assistance sessions, webinars, meetings, and stakeholder engagements.

• Monitor accounts and expenditures; reconcile statements in alignment with University, state, and federal guidelines. 

Program & Project Coordination

• Maintain project trackers, calendars, dashboards, and documentation across multiple workstreams.

• Document and track action items, decisions, risks, and issues; ensure updates are captured and communicated.

   

•  Support implementation activities across clinical and community initiatives, including hub‑and‑spoke model activities.

• Assist with procurement, contract routing, vendor coordination, and invoice tracking.

Grant Administration & Compliance

• Monitor compliance with contract and grant terms in accordance with institutional, state, and federal regulations.

• Assist with preparing grant reports, financial summaries, and deliverable documentation for the Agency and other stakeholders.

• Maintain organized, audit‑ready files for deliverables, approvals, expenditures, and regulatory submissions.

Information Management

• Collect, organize, and maintain program data for reporting, reimbursement tracking, and evaluation purposes.
• Support preparation of progress reports, annual updates, and required documentation for the Agency and funding bodies.
• Maintain well‑organized document and data systems.

Communications & Stakeholder Support

• Assist in scheduling meetings, preparing agendas, and coordinating materials.
• Facilitate information flow among team members, partners, and stakeholders; ensure timely communication of updates.
• Prepare and distribute participant materials, resources, and follow‑up documentation.
• Maintain stakeholder directories, communication logs, and engagement calendars.