Project Manager

The Transformation Office within UI Health Care has an opportunity for a Project Manager to join their team.  As part of the Strategic Implementation Team, the role works independently, assuming primary responsibility for planning, directing, coordinating, and delivering project activities through the entire project life cycle (from initiation to hand off to customer) that are broad in scope. The Project Manager is responsible for achieving project objectives and completion on time, on budget, and to sustainably improve clinical operations. The PM works independently to lead one or multiple small to medium projects that have department or site-level strategic importance.

Position Responsibilities:

• Define project scope, goals, and deliverables that support Health System performance improvement goals in collaboration with senior management owners and stakeholders from various departments; develop full-scale project plans and associated communications documents; effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.

• Review staff project plans and aid in the execution of plans. Ensure all projects include current state analysis with operational processes and data analysis, future state creation including pilots with proven success metrics, and detailed execution.

• Work with all levels to understand operations, develop plans and workflow, and execute change management. Ensure communication at all levels from department chairs to clinic staff.

• Work closely with project owners/stakeholders on an ongoing basis; estimate resources and participants needed to achieve project goals. Assess needs for additional staff and/or resources and communicate recommendations to senior management.

• Set and continually manage project expectations with team members and other stakeholders; delegate tasks and responsibilities to appropriate personnel; identify and resolve issues and conflicts within the project team in collaboration with senior management; identify and manage project dependencies and critical paths.

• Plan and schedule project timelines and milestones using appropriate tools; track project milestones and deliverables; develop and deliver progress reports, proposals, requirements documentation, and presentations. Aid project managers in defining roles for each project team member to ensure all work is completed.

• Help determine the frequency and develop the content of status reports from the project team, analyze results, and troubleshoot problem areas; proactively manage changes in project scope; identify potential crises and devise contingency plans.

• Define project success criteria and disseminate them to involved parties throughout the project life cycle.

• Build, develop, and grow any relationships vital to the success of the project.

• Conduct closing reviews and create recommendations reports to identify successful and unsuccessful project elements.

• Demonstrate the “art of project management,” going beyond the mechanics of project management methodologies to build trusted relationships and act as an internal project management consultant to business and clinical teams.