Research Support Coordinator - Carver College of Medicine Research Support Office
The Research Support Office within the Carver College of Medicine (CCOM) is seeking a Research Support Coordinator to assist in grant proposal preparation, grant submission, post-award administration, and research operational support by assuring compliance with UI and sponsor policies.
Primary Duties
Grant Exploration and Development/Pre-Award Support
Communicate funding opportunities and assist with budget development for grants and federal clinical trial submissions.
Assist Principal Investigators in interpreting sponsor and third-party regulations. Coordinate paper and electronic submissions with Faculty. Review and respond to internal requests for information. Review and proof information to ensure documents are accurate and complete prior to submission to Sponsored Programs.
Assist with the coordination and preparation for research/grant proposals; evaluate request for proposals, review proposals and assure completeness, route proposals through departmental grant checklist process and UIRIS routing.
Perform queries for funding opportunities. Assist with routine review of grant funding agency regulations to identify/obtain specific grant or guideline information and to assure information is integrated into the grant submission documents appropriately.
Communicate funding opportunities, maintain database of grant applications.
Assist with routing budget proposals for approval and amendments as required.
Coordinate grant application process after documents have been routed. Review pending log for application rejections, approvals. Follow up on contracts, as needed. Create electronic files for awarded grants and verify personnel have been added to the new funding source with proper change of status being submitted.
Post-Award Administration/Financial Responsibility
Actively monitor grant/contract awards and expenditures, ensuring expenditures are compliant with standards.
Maintain spreadsheets for research programs, contracts, and federal clinical trials. Ensure compliance with clinical trials research billing and procedures.
Assist with the preparation and submit post-award financial and other reports and schedules for university and granting agencies. Assist with the preparation of monthly or quarterly PI grant and funding statements.
Maintain grant and contract files.
Coordinate change in status activity with awarded grants or changes due to grants ending or approval of effort reduction.
Monitor grant end dates. Work with PI on grant close out activities, including personnel funding issues.
Respond to inquiries from Grant Accounting.
Review and reconcile Grant Account workbook for grant closing in collaboration with Principal Investigator (PI).
Reconcile monthly Transaction Detail Reports (TDR) by required deadlines; perform year end analysis and create reports as required.
Partner with Human Resources regarding issues related to funding and furlough notices; respond to request on funding availability from Human Resources.
Coordinate change in status activity with awarded grants or changes due to grants ending or approval of effort changes.
Compliance
Monitor compliance with contract/grant terms in accordance with university policies and state and federal regulations.
Operational/Administrative Support
Serve as a departmental resource and assist in the resolution of pre and post award inquiries from PIs, administrative personnel, university departments and outside agencies.
Contribute to periodic and special reports from University/Departmental administrators and/or granting agencies, such as reporting grants submitted and received.
Update systems/standard operating procedures for streamlining grant management operations. Provide input for the initiation of new processes.
Identify web CVs for correction.
Demonstrate respect for all members of the University community while performing one’s duties and in response to administrators, supervisors, coworkers, and customers.
Represent the interests of the University and of unit leadership in the use of resources to meet service and productivity demands within unit goals and budgets; strive to promote continual process and quality improvement.
Seek opportunities to enhance one’s own professional knowledge, skills, and abilities as they relate to one’s current position and/or to prepare for potential future roles and overall career development.
External Communication and Negotiations
Collaborate with Grants Accounting to negotiate subcontract F&A rates for multi-site, multi-country grants and clinical trials.
Coordinate and execute the transfer of grants for faculty leaving the University and faculty onboarding with the University; communicate with the PI and Sponsored Programs within the University and former institution, as needed. Maintain effective working relationships with faculty, staff, students, and the public.
Percent of Time: 100%
Pay Grade: 3A
https://hr.uiowa.edu/pay/guide-pay-plans
Benefits Highlights:
-Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
-For more information about Why Iowa?, click here
Required Qualifications
A Bachelor’s degree in Business Administration, Accounting, Finance, or an equivalent combination of education and experience.
Knowledge of and experience with contract and/or grant application processes.
Experience managing multiple deadlines and ability to pay attention to detail.
Excellent written, verbal and interpersonal communication skills.
Proficiency in computer software applications, including Microsoft Word and Excel.
Desirable Qualifications
One to three years of grant-related experience.
Experience managing or administering grants, including pre- and post-award activities.
Experience developing budgets and submitting grants.
Experience with account reconciliation.
Familiarity with federal grant policies, procurement, and accounts payable/receivable.
Knowledge of and experience with NIH grant processes and requirements.
Experience working with computer programs and applications specific to grant submissions (e.g., Cayuse, eRA Commons, RPPR and Proposal Central).
Demonstrated experience and proficiency with computer applications and software programs, such as large databases and use of pivot tables.
Knowledge of University of Iowa business policies, procedures, and regulations.
If interviewed, the candidate may be asked to complete an editing exercise.
Position and Application Details
Applicants must upload a Resume and Cover Letter and mark them as a 'Relevant File' in order to be considered.
Job openings are posted for a minimum of 7 calendar days and may be removed after the posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential verification. Up to 5 professional references will be requested later in the recruitment process.
For additional questions, please contact amy-stewart@uiowa.edu.
The Roy J. and Lucille A. Carver College of Medicine is a highly ranked medical school where students learn to become accomplished clinicians, researchers, and educators. The program emphasizes case-based learning, problem-solving skills, early patient exposure, and strong community-based experiences.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
