Secretary III – College of Dentistry, Academic Affairs
The University of Iowa College of Dentistry is seeking a Secretary to join our office of Academic Affairs! In this role you will be providing high level clerical support to the Assistant Dean of Academic Affairs. Including coordinating meetings, managing documentation, and assisting in event planning. If you are a passionate and detail-oriented individual, apply today!
For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.
Responsibilities:
Curriculum Review Operations
· Coordinate curriculum review activities and documentation.
· Compile and validate assessment data and curriculum reports.
· Maintain curricular records for accreditation and program planning.
Attendance Tracking, Data Coordination, Analysis & Reporting
· Track student attendance and communicate compliance concerns.
· Collect, organize, and maintain academic and assessment data.
· Generate routine and ad hoc reports for leadership and committees.
Curriculum Alignment & Faculty Development Support
· Coordinate curriculum alignment seminars and faculty calibration activities.
· Manage learning management system content and participation tracking.
· Maintain faculty development records and accreditation documentation.
Exam Coordination & Educational Technology Support
· Train and support faculty in examination software and assessment tools.
· Coordinate electronic exam administration and quality assurance processes.
· Assist with OSCE planning, logistics, and implementation.
Financial & Budgetary Coordination
· Track expenditures, reconcile purchases, and maintain financial records.
· Process invoices, reimbursements, and procurement requests.
· Coordinate ordering of instructional materials and office supplies.
Committee & Governance Support
· Coordinate committee meetings, agendas, and supporting materials.
· Record minutes, track action items, and maintain committee records.
· Manage follow-up communications and governance documentation.
Academic Events, Communications & Operational Support
· Coordinate academic events, faculty development programs, and meetings.
· Manage academic communications, announcements, and shared email accounts.
· Maintain web content, schedules, and operational documentation.
Secretary III – GB52 (Merit)
College of Dentistry – Office of Academic Affairs
Salary: $44,557.92
Typical Schedule: Monday through Friday 8:00 am to 5:00 pm
May require occasional overtime.
MINIMUM ELIGIBILITY REQUIREMENTS:
· Any combination of related clerical office experience related undergraduate education and/or post high school clerical training that is equivalent to four years of full-time employment and includes the use of word processing.
Desirable Qualifications:
· Experience providing administrative or operational support in a higher education, healthcare, or similarly complex environment.
· Demonstrated written, verbal, and interpersonal communication skills, including the ability to prepare correspondence, reports, agendas, and meeting/promotional materials.
· Demonstrated organizational skills and ability to manage multiple priorities and deadlines.
· Demonstrated attention to detail and ability to maintain accurate records and documentation.
· Experience coordinating virtual and in-person meetings, committees, events, or projects involving multiple stakeholders.
· Experience collecting, organizing, maintaining, and reporting information using databases, spreadsheets, survey tools, or other electronic systems.
· Experience supporting purchasing, budgeting, reconciliation, or financial recordkeeping activities.
· Experience working with learning management systems, assessment platforms, or other enterprise software systems.
· Experience maintaining confidential information and records with discretion.
Position and Application Details:
In order to be considered for an interview, applicants must upload a Resume (and mark as “Relevant File”) to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
