Senior Accountant- Cardiothoracic Surgery (50% Time)

The Department of Cardiothoracic Surgery at the University of Iowa Hospitals and Clinics is seeking a Senior Accountant. The primary responsibility of this position will be to provide accurate financial information in a cost-effective, efficient, and timely manner and to assure responsible stewardship of the University's financial resources by establishing policies and procedures in compliance with internal and external regulations.  Perform a broad range of accounting and financial analysis responsibilities to ensure effective and compliant operations in the Department of Cardiothoracic Surgery. The position requires a high level of collaboration, attention to detail, and accuracy.

 This position is eligible for a combination of remote work and in-person (hybrid) work (after the initial training period) within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Job Duties:

·         Monitor and reconcile account expenditures, irregularities, answer inquiries regarding usage and status of accounts; advise in usage and status of accounts; provide recommendations and implement corrective action.

·         Assist in the year-end closing of accounts and preparation of financial reports and annual budgets.

·         Complete complex and non-routine reconciliations.

·         Assist in the preparation of grant applications and annual grant reports.

·         Monitor, track, and set up billing for clinical trial accounts.

·         Assist faculty and lab staff with complex, capitalized equipment orders or other non-routine orders

·         Maintain records to support departmental accounts and funded awards activity.

·         Follow general policies and procedures in accordance with the regulations of The University of Iowa, Caver College of Medicine, and the Department of Cardiothoracic Surgery.

·         Review and audit transactions for appropriateness, accuracy, classification and for compliance with external sponsor expenditure guidelines and reconcile differences

·         Open new accounts within University guidelines and execute the timely closing of grant and non-grant accounts. 

·         Review totals, prepare monthly and yearly reports, accruals, salary & fringe predictions for quarterly and yearly budgets. Monthly monitoring and reconciliation of general ledger and all entries.

·         Set up and monitor salary splits for the department over all MFKs.

·         Recommend and assist in the development and delivery of training on financial systems, travel, and purchasing policies to department and laboratory staff

·         Reconcile bank deposits.

·         Review and analyze Funds Flow monthly.

·         Track commitments and prepare projections for Administrator, as requested, for numerous reports from expenses, salaries, VA commitments, monthly departmental snapshots, and comparison to prior years. 

·         Assist with the development of financial proformas for financial planning.

·         Liaison with the University of Iowa Foundation and review spending and money transfers as needed.

·         Set up bill areas for new providers, entering effort into METS and generating reports & reviewing each provider.

·         Correct accounts with JE and or WebCV, payCV and request corrections from other departments as needed. 

·         Process transactions/payments as appropriate in ProTrav system.

·         Answer questions & resolve account discrepancies with budgeting, salaries, new hires, MFKs, and remaining balances.

·         Develop and prepare reports that reflect activity levels with comparison to appropriate benchmarks.

·         Analyze data from monthly grant reports. Distribute data to faculty and explain the budget and forecast.

·         Answer questions and resolve account discrepancies both internal and external.

·         Serve as a resource related to billing matters for the Department of Cardiothoracic Surgery.

·         Prepare special and periodic reports as required. 

·         Review external funding account transactions and assist with Grant Accounting closeout/review of financial transactions.

·         Provide timely reports on variances from such established budget and make recommendations to reduce unfavorable budget variances.

·         Provide direction and assistance to departmental administrative staff and faculty based on the budget.

·         Assist in development and maintenance of account databases and reporting.

·         Assist in yearly balancing/closing of accounts by coordinating with Accounting & Financial Reporting and the College of Medicine.

·         Coordinate with researchers to submit federal and non-federal applications for external funding.

·         Perform external reporting requiring compliance with reporting standards.

·         Review transactions for appropriateness of expenditures and reconcile differences with departments and sponsors

·         Complete CV's for payroll and general expenses.