Senior Financial Analyst - Department of Psychiatry

The Department of Psychiatry is looking to hire a 100% Senior Financial Analyst to independently perform a broad range of complex accounting and financial analysis responsibilities to assure accurate, effective, and compliant organizational/department/unit operations.

Position Duties:

• Financial Oversight and Budgeting: Prepare financial information for departmental budget. May prepare financial reports for other units.
• Prepare salary, fringe, and expense projections for the department
• Create the annual operating budget in collaboration with department and physician leadership. Enter data entry into StrataJazz system.
• Monitor and review monthly budget-to-actuals and provide reports to CDA and Assistant CDA.
• Prepare forecast of quarterly income statements and review with finance team.
• Set up and monitor salary sources within the department on all open accounts. Process payCVs and HR change of statuses as necessary.
• Collaborate with department leadership and research team to balance accounts, calculate accruals, close accounts, and work on divisional budgets and forecasts.
• Develop grant budgets, oversee expenditures for grants, contracts, subawards and gifts for the Department while upholding UI and sponsor policies and procedures.
• Complete grant closeouts in conjunction with Grant Accounting Office (GAO) and external sponsors.  
• Independently oversee post-award financial management including review of budget vs. actual expenditures. Provide monthly reports to PIs, CDA and DEO regarding research funding.
• Financial Reporting: Complete complex recurring or non-routine reconciliations and reporting following pre-established processes. Provide and communicate financial information to department, college/division, and University administration. Develop complex financial and operational reports which require further analysis.
• Conduct monthly review of general ledger.
• Generate income statements, provide notes on inconsistencies, and offer recommendations to department leadership.
• Review monthly funds flow reports and transactions.
• Create, process, review, increase or amend purchase orders as needed.
• Prepare forecasts for CDA as requested for numerous reports from expenses, salaries, VA commitments, monthly divisional snapshots and comparison to prior years.
• Track CCOM/Hospital/other commitments and purchased services.
• Approve transactions in workflow.
• Financial Analysis and Planning: Perform complex non-routine financial and statistical analysis utilizing expert knowledge of financial systems. Develop proformas for financial planning.
• Assist with and support grant submissions (federal and non-federal), research progress reports, close-out, clinical trials negotiations, and VA grants.
• Negotiate clinical trial budgets, develop grant budgets, review and approve percent of effort, salary cap, and cost sharing calculations on externally funded projects, as assigned by Department Research Administrator.
• Collaborate with Research Administrator to evaluate salary cap reports for accuracy and update as needed.
• Assist with grant submissions through a variety of systems (Cayuse, eBRAP, ProposalCentral, etc.).
• Monitor gift accounts through the University of Iowa Center for Advancement; generate reports and initiate transfers.
• Compliance with Policies, Regulations, and Laws and Operational Oversight: Provide training to others in the department. Recommend and assist in developing training solutions related to University policies. May contribute to implementation of policies and procedures. May perform external reporting requiring compliance with reporting standards.
• Ensure compliance with contract/grant terms in accordance with university policies and state and federal regulations.
• Train and support faculty and support staff on tracking publications and how to update CVs and biosketches as well as pulling reports for the annual CCOM Department review.
• Advise PIs on indirect rates on grant submissions.
• Transaction Processing:
• Participate in calculating and processing of monthly, quarterly, and year end special compensation payments, as assigned.
• Participate in annual compensation review for faculty, facilitating COS as needed for faculty and staff, entering salaries into salary setting tool; review and monitor monthly.
• Track faculty commitments and prepare special compensation payments for onboarding faculty members including transition payments and relocation expenses.
• Monitor departmental accounts, submit journal entries (JE) and/or WebCV, payCV and request corrections from external departments as needed.
• Resolve account discrepancies, respond to inquiries and recommend adjustments needed to balance accounts.
• Oversee and approve purchasing for research laboratories, following UI and external sponsor approved budget.
• Analyze areas that can be streamlined and propose plan for implementing efficiencies.
• Leadership and Training: Recommend and assist in the development and delivery of training solutions.
• Train/guide new employees in department on monthly reconciliation tasks.
• Train new employee to review statements, approve transaction detail reports (TDRs), pCards, allotments, travel and purchasing policies.
• Review work for accuracy and making changes as needed.
• Work with HR to align salaries between the UI and VA.
• May manage annual space survey for CCOM and UIHC in collaboration with Research Administrator and Assistant CDA
• Work with administration, faculty, staff, and vendors when quotes for projects, furniture, capital equipment are needed.

Percent of Time: 100%

Schedule: Monday through Friday, 8:00 am to 4:30 pm.

Location: UIHC Main Campus

Pay Grade: 4B

Benefit Highlights:

• Regular salaried position located in Iowa, City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life, and disability insurance options; and generous employer contributions into retirement plans. For more information on benefits, please visit: UIHC Benefits.