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Supply Chain Associate- IRL

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Administrative/Professional
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18001646 Requisition #
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Classification Title: Supply Chain Associate

Department: IRL- Material Services

Pay Grade: 2B https://hr.uiowa.edu/pay/plans

Percent of Time: 100%

Staff Type: Professional & Scientific

Type of Position: Regular


University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. In 2018-19 seven of our adult care specialties were ranked among the nation’s best, including otolaryngology (3rd), ophthalmology (7th), orthopedics (14th), cancer (18th), urology (34th), pulmonology (39th), and gynecology (50th).


Our primary and specialty care is provided by experts from all medical specialties, attracting patients from around the world. We offer our care in convenient, comfortable settings, using the most advanced approaches and with the best outcomes as our goal.


Position Specific Summary:

This position is responsible for the day-to-day finance and supply chain activities for UIHC- Iowa River Landing.  This position provides departments with accurate and timely information to make decisions, and ensure efficient transaction processing.

 

Job Duties and Responsibilities:

Procure and deliver goods and services

1) Evaluate, procure, receive, store, and deliver goods and services.

2) Initiate requisitions to procure goods and services at the direction of others.

3) Develop and adhere to unit processes to ensure Procurement Card purchases comply with University/Departmental policies and procedures.

4) Process orders and expenses through financial systems and determine appropriate account and funding for payment.

5) Create catalog and inventory orders using University procurement tools.

6) Other duties as assigned.

 

Research Products, Prepare Product/Equipment Specifications, Contract Management, and Compliance:

1) Serve as a resource to UIHC IRL staff and faculty to ensure compliance with University policies and procedures.

2) Determine and follow university accounts payable, cash handling, purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.

3) Initiate eVouchers and reconcile procurement card vouchers.

4) Ensure University Master Agreements are utilized.

5) Obtain and verify information regarding sourcing and acquisition options at the request of others.

6) Review contracts for accurate pricing and apply terms and conditions.

 

Inventory Management:

1) Receive, properly store, and distribute products.

2) Address inventory issues related to the supply chain and suggest models for improvement.

3) Reconcile shipment and inventory discrepancies.

4) Maintain and program Omnicells.

5) Work with UIHC Stores to establish appropriate clinic supply levels and ensure inventory is in line with supply inventory.

 

Vendor/Customer Relations:

1) Interact with vendors/suppliers to assure the appropriate goods and/or services are being procured effectively and efficiently.

2) Interact with internal and external customers to answer questions, provide policy/procedure clarification, and address customer concerns.

 

This position will provide functional and/or administrative supervision of IRL Stores staff.

 

ICARE Values:

Innovation: We seek creative ways to solve problems.

Collaboration: We believe teamwork is the best way to work.

Accountability: We behave ethically, act openly and with integrity in all we do, and take responsibility for our actions.

Respect: We honor diversity and recognize the worth and dignity of every person.

Excellence: We strive to achieve excellence in all we do.


A resume is required as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Anne Pitkin at 319-467-2000.

Successful candidates will be subject to a criminal background check. 

This position is not eligible for University sponsorship for employment authorization.

Minimum Qualifications:

1) A Bachelor’s degree in Business Administration or a related field is required; OR the equivalent combination of education and experience.

2) Recent accounting experience (6 months-1 year)

3) Excellent written and verbal communication skills.

4) Demonstrated organizational and analytical/statistical skills

5) Proficient in computer software applications; demonstrated competence with Microsoft Office Suite.

6) Recent Supply Chain experience (6 months- 1 year)

7) Candidate must have strong interpersonal skills, including experience providing excellent customer service.

 

Desirable Qualifications:

1) Knowledge of automated accounting or financial systems.

2) Familiarity with PeopleSoft Financials.

3) Familiarity with ePro, ProTrav, and APPO systems.

4) Knowledge of University of Iowa Hospitals and Clinics policies and procedures.


Equal opportunity/affirmative action employer


The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.


Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu.  For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.

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