Admin Services Coordinator - Microbiology and Immunology (50 - 100%)
The Administrative Services Coordinator will provide operational and administrative support services for the Department of Microbiology and Immunology, while contributing to the success of faculty and staff as well as furthering the goals, objectives, and vision of the Department. This position will demonstrate excellent interpersonal skills and the ability to interact with internal and external constituents while facilitating a positive atmosphere.
Duties to Include:
- Maintain administrative PCard for expenses related to seminars and special events; includes gathering invoices/receipts.
- Oversee and provide building/room accesses for faculty, staff, postdocs, and students.
- Oversee departmental email lists.
- Work with HCIS/ITS for Skype for Business, shared folder access and computer inventory.
- Collaborate with University Shared Services for department procurement and e-deposits.
- Oversee departmental poster printer, copiers, and other departmental equipment.
- Manage/coordinate surplus removal of computers, lab supplies, and equipment.
- Act as knowledgeable resource, assist with inquiries, and provide training as needed.
Percent of Effort: 50 - 100%
Pay Grade: 2B – https://hr.uiowa.edu/pay/pay-plans
The Roy J. and Lucille A. Carver College of Medicine is a highly ranked medical school where students learn to become accomplished clinicians and top-flight researchers and educators. Students come to Iowa to study medicine in a program that uses case-based learning as the basis of their education. With its emphasis on problem-solving skills, early exposure to patients, and enhanced community-based experiences, UI medical students typically earn impressive scores on Step 1 of the U.S. Medical Licensing Examination and successfully “match” with top-quality residency programs around the country.
Required Qualifications
- Bachelor’s Degree or an equivalent combination of education and experience
- A minimum of 1 year of experience in office administration in a complex unit
- Experience coordinating schedules
- Excellent customer service skills
- Excellent written and verbal communication skills
- Excellent organizational skills and attention to detail
- Must be able to multi-task, work in a fast-paced environment with frequent interruptions, effectively prioritize tasks to consistently meet deadlines, and follow up with others
- Proficiency with desktop applications, including Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
Desired Qualifications
- Experience with cash handling
- Experience with Dispatch and Qualtrics
- Knowledge of University of Iowa policies, procedures, and systems
- Experience creating itineraries and arranging travel.
Application Process: In order to be considered, applicants must upload a resume or CV and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for university sponsorship for employment authorization. Professional references will be requested at a later step in the recruitment process.
Please contact Anne Beyerink, anne-phillips@uiowa.edu for any questions.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
