Admin Services Coordinator - OBGYN
The University of Iowa Department of Obstetrics and Gynecology is seeking an Administrative Services Coordinator. The Coordinator provides administrative services through the coordination and support of operations. Key areas of responsibility include operational, information, and communication management. This position requires excellent time management, a high level of independent thinking, judgment and the ability to prioritize. Will act as a liaison between faculty, key leaders and senior staff and be responsible for furthering the goals and objectives of the programs supported.
This position is eligible for hybrid work within Iowa after 6 months and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Position Responsibilities:
- Review all grant documents in accordance with sponsor guidelines
- Route all grants to sponsored programs in a timely fashion and help assist with questions from Division of Sponsored Programs
- Complete online portals for grant submission (Cayuse, Proposal Central, iowagrants.gov)
- Upkeep support documents in accordance with sponsor guidelines
- Search for possible grant opportunities for faculty/clinical researchers
- Keep National Institutes of Health tables up to date and in accordance with sponsor guidelines
- Upload/format manuscripts
- Add references to grants using EndNote
- Track deadlines and upload progress reports
- Track and tag equipment purchased on grants
- Coordinate and attend meetings for project leads
- Record and maintain detailed meeting minutes for project leads and program manager
- Assist with travel coordination, venue selection, and procurement reconciliation for project team members
- Complete payments to external participants and subject matter experts involved in project collaboration
- Identify and secure appropriate translational services for projects
- Assist with development of surveys, marketing materials, and resources for community and healthcare partners
- Assist with website maintenance and regular communication with maternal health stakeholders
- Other duties as assigned
Required Qualifications:
- Bachelor’s degree in Business Administration or related field, or an equivalent combination of education and experience.
- Ability to foster a welcoming and respectful work environment
Desired Qualifications:
- Knowledge of University of Iowa Policies and Procedures
Position and Application Details
- Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
- Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
- For additional questions please contact Cassie Burrill at cassie-burrill@uiowa.edu.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
