Admin Services Coordinator-Radiology Engineering
The University of Iowa Hospitals and Clinics department of Radiology Engineering is seeking an Administrative Services Coordinator to perform complex administrative and financial assistance requiring recurring contact with directors, department heads, upper-level executives, clinical staff, and public and private officials. This position requires a high level of independent thinking and judgement and is responsible for effective department wide communication and assisting in department initiatives.
Position Responsibilities:
- Maintain effective working relationships with and serve as a primary contact for Radiology Engineering. Provide administrative support as needed.
- Schedule appointments and meetings; review calendar in advance to identify conflicts, rescheduling as necessary; Coordinate internal and external meetings; locate and schedule conference rooms; send out meeting planners and reminders.
- Provide departmental support in updating and maintaining confidential records including service maintenance, document preparation for meetings, including power point presentations, financial records/PO’s.
- Make travel arrangements for staff in department, including hotel reservations, conference registrations, airfare, coordinating, planning, and interpreting policies and motor pool requisitions.
- Must has a valid driver’s license.
- Provide administrative support for administrative meetings. Complete and distribute meeting agendas and minutes.
- Evaluate request and exercise discretion and judgement in providing confidential information to appropriate parties.
- Compose non-routine correspondence requiring independent judgment in the application of policies and procedures in both the assigned and related work areas and working within established guidelines.
- Serve as member of internal and external committees and workgroups, as directed.
The information contained herein is not intended to be an exhaustive list of all responsibilities required of individuals performing this job.
University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ®
Percent of Time: 100%
Education Requirements:
- Bachelor's degree in Business Administration or related filed, or an equivalent combination of education and experience.
Experience Requirements:
- 1-3 years’ experience in an administrative support role
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
- Working knowledge of web based tools; databases, internet searches.
- Demonstrated experience in providing superior customer service in an academic environment.
- Demonstrated exceptional attention to detail, planning, and follow-up skills.
- Demonstrated Independent thinking skills to develop alternative solutions and solve problems.
- Must have valid driver's license.
- Ability to initiate and take independent action while working as part of a team.
Desired Qualifications:
- Knowledge of University of Iowa Policies and Procedures.
- Customer service experience.
- Working knowledge of Radiology.
- Working knowledge of UI Procurement Services.
- Familiarity with WebTMA or other CMMS applications.
Benefits Highlights:
- Regular salaried position. Located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
- For more information about Why Iowa? Click here
Application Process:
To be considered, applicants must upload a resume and a cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days. Applications will be accepted until position is filled.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. For additional questions, please contact Laurie Wallace at laurie-wallace@uiowa.edu.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
