Administrative Services Coordinator - Department of Nursing
The Administrative Services Coordinator for the Department of Nursing Services will provide administrative support for the Department of Nursing. This position supports the day to day operations of the department including the Central Nursing Office and Finance team.
Job Duties:
Coordinate daily unit operations related to the Central Nursing office, finance team and adult inpatient units
Manage daily vendor contract, review reports, conduct audits and summarize information related to onboarding activities for temporary RN staff
Support departmental and unit purchasing and vendor management
Develop and distribute meeting agendas, take minutes at staff meetings as assigned and distribute minutes
Reconciliation of expenditure to budget(s)
Assist in budget preparation for all areas reporting to UIHC Chief Nursing Officer
Direct admin support for Adult Inpatient Nursing Directors, Nurse Manager and Nurse Practice Leaders
Assist HR Specialists and Associates as needed
Participate in central nursing office budget discussion including calculation of projected costs and expenses as directed by the manager
Monitor equipment inventory
Order new supplies as warranted
Validation of invoicing for temporary staff
Other financial responsibilities as delegated by the manager
Assist manager in data collection, entry and management
Conduct literature and benchmarking searches as requested by the manager
Develop and revise departmental informational materials for distribution such as recruitment materials, social media posts, etc.
Develop and distribute posters, PowerPoint presentations, etc. as assigned for projects, reports and events
Training of and acting as a purchasing resource to unit level personnel for the limited purchasing they are allowed
Percent of Time: 100%
Schedule: Start time 0800, Monday - Friday Day shifts, may occasionally flex hours and days of the week to cover projects
Pay Plan: https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure-b
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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Education Required:
- Bachelor’s degree in Business Administration or related field or an equivalent combination of education and experience
Experience Required:
- Current (6 months – 1 year) administrative, office coordination or financial experience
- Excellent written and verbal communication skills
- Excellent interpersonal skills. Role models service excellence
- Excellent organizational skills
- Must be proficient in Microsoft Office suite (Word, Excel, Power Point)
- Ability to analyze data and apply critical thinking skills
- Previous experience working with service excellence/customer focused environment
Desirable Qualifications:
- Previous experience working in finance role
- Microsoft Access proficiency
In order to be considered, applicants must upload resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Tiffany Perkins at tiffany-perkins@uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
