Administrative Services Coordinator - Orthodontics, College of Dentistry
Ready to play a pivotal role in the Department of Orthodontics? The College of Dentistry is searching for a reliable Administrative Coordinator to provide essential support to our Orthodontics Department! In this vital role, you’ll oversee daily operations, assist with residency program coordination, help with financial process and more!
For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.
Responsibilities:
· Provide administrative support to the DEO and overall department operations.
· Assist with the management of the resident application process, coordinate interviews, and support onboarding.
· Ensure resident compliance with university and departmental policies.
· Coordinate meetings, events, clinic coverage, and resolve scheduling conflicts.
· Handle equipment maintenance, facilities requests, and office supply procurement.
· Maintain department manuals, organizational charts, and administrative records.
· Support HR transactions such as appointments, promotions, and terminations.
· Monitor employee compliance, certifications, credentialing, and assist with FMLA intake and time records.
· Coordinate financial transactions including P-card use, purchase orders, and invoice payments.
· Arrange travel, manage conference registrations, and reconcile expenses.
· Review monthly financial reports and ensure spending accuracy.
· Serve as a communication liaison for the department in person and in writing.
· Manage and distribute newsletters; update the department website and university catalog.
Salary: $53,966 to commensurate (Pay Grade: 2B)
Schedule: Monday – Friday, 8:00am – 5:00pm
May require occasional overtime as needed.
Work Location: On-Site
REQUIRED QUALIFICATIONS:
· Bachelor’s degree or equivalent combination of education and relevant years of experience.
· Ability to assess, adapt, and resolve challenging scenarios.
· Excellent interpersonal, verbal, and written communication skills.
· Excellent time management techniques, demonstrating the ability to adapt and handle multiple competing priorities.
· Proficiency in word processing, spreadsheets, calendaring, and presentation software (i.e. Microsoft/Google).
· General understanding of transactional Human Resource practice/policies, such as FMLA and Time and Attendance.
· Ability to establish and build healthy working relationships and partnerships with colleagues within and external to own unit.
· Considerable relevant administrative experience, preferably in a healthcare environment.
HIGHLY Desirable:
· Administrative experience in an academic environment coordinating & supporting academic activities including:
o Admissions/Registrar processes
o Student Record systems such as MAUI, and
o Online course systems, such as Iowa Courses OnLine (ICON).
· Experience with electronic transmission systems (such as HR transaction system, purchasing, PCard, Accounts Payable, ProTrav, and E-Pro).
Desirable:
· Event planning experience.
· Experience with electronic health records.
· Knowledge/experience with UI policies, procedures, and regulation.
Position and Application Details:
In order to be considered for an interview, applicants must upload a Resume (and mark as “Relevant File”) to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job opening are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
