Administrative Services Coordinator - School of Music
The School of Music is seeking a full-time Administrative Services Coordinator. This position performs administrative and academic support in the School of Music requiring a high degree of discretion and independent judgment and gives occasional support to other Performing Arts departments as needed. This position serves as the first point of contact for all visitors to the School of Music and assists, faculty, staff, and students with day-to-day operations.
Key Responsibilities
Serve as coordinator and main point of contact for the School of Music administrative office, triaging requests for information to faculty and staff as needed.
Support the daily operations of the School of Music, including, but not limited to, assistance at specialized events and activities, procurement of office and event supplies, preparing weekly event emails, and managing School of Music websites
Provide administrative supervision for student monitors in the School of Music and house managers and ushers for School of Music and Department of Dance events. This includes recruitment, onboarding, and scheduling.
Track event attendance and visitor data for the School of Music and Department of Dance for annual reports.
Other duties as assigned by the School of Music Operations Specialist and the Performing Arts Administrator in support of the School of Music and Department of Dance.
For a full job description or questions about this position, please send an email to kellie-kucera@uiowa.edu.
Education Required
Bachelor’s degree or an equivalent combination of education and administrative work experience is required.
Required Qualifications
Some (6 months to 1 year) administrative experience is required.
Demonstrated extensive knowledge and application of oral and written communication and relationship building skills.
Must be proficient in the use of software applications such as Microsoft Office.
Demonstrated attention to detail.
Knowledge of and ability to utilize tools, techniques and processes for gathering and reporting data.
Desired Qualifications
Knowledge of university policies and procedures
Previous administrative experience in a higher education setting.
Experience supervising employees or professional staff.
Knowledge of and/or interest in music and the performing arts.
Position and Application Details
For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #25005905.
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
Resume
Cover Letter
Applicants are encouraged to submit their materials as soon as possible as review of applications will begin immediately. Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: kellie-kucera@uiowa.edu
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
