Administrative Services Specialist - Nursing Finance/Agency - Data

Key Responsibilities

• Contribute to the success of projects, programs, units, departments, or divisions by coordinating and supporting operations.
• Lead organizational efforts by planning, directing, and evaluating operations.
• Provide administrative services across a range of functions, including Research, Health Care, and Academic Support.

• Operational, information, and communication management
• Human Resources
• Financial management
• Strategic planning

Specific Duties

• Serve as the primary contact for supplemental staffing through third-party vendors, facilitating communication between managers and agencies, validating credentialing, making offers, and validating invoicing as needed.
• Design brochures, application materials, course materials, evaluation forms, and other documents.
• Develop and produce special and periodic reports.
• Apply knowledge of HR policies and procedures to provide basic guidance and advice.
• Provide functional and/or administrative supervision of staff as assigned.
• Manage and/or participate in recruitment processes and serve on search committees as assigned.
• Analyze data information requirements for supplemental staffing, develop or manage appropriate database systems for storage/retrieval, and create aggregate data reports for regulatory and healthcare agencies.
• Support program budgets and manage Department of Nursing fund allocations and expenditures.
• Assist in budget development and monitoring, providing projections and recommendations, and responding to requests for financial information.
• Initiate and approve workflow transactions, including purchasing, travel, and human resources transactions.
• Assist in the preparation of strategic plans.
• Develop and implement quality assurance and process improvement activities.
• Research and compile information to facilitate communication processes.
• Monitor compliance with UIHC policies and processes, implement changes, and serve as a liaison regarding questions and concerns.
• Coordinate with HCIS and oversee Nursing LAN equipment and server management.
• Develop and coordinate internal and external communications.
• Ensure time, resources, energy, learning opportunities, and actions are focused on priorities that matter to the changing workplace.
• Create a team environment of accountability and commitment for reaching goals and desired results, ensuring the team is developed to address future needs.
• Ensure compliance with codes of ethics that benefit the overall good of all constituents.
• Demonstrate and communicate a big-picture understanding of the organization, its interrelationships, and priorities.
• Participate in developing effective ways to address service challenges.
• Model service delivery and coach others to deliver excellent service in various settings.
• Communicate effectively with direct reports, peers, leadership, and external constituents.
• Utilize various methods for information sharing and gathering, modifying processes to enhance service.
• Establish and maintain positive and productive working relationships within and outside of your area.
• Identify and resolve disagreements/conflicts early.
• Promote a safe, equitable, and respectful environment where concerns can be addressed effectively.
• Recommend changes to work practices and policies to promote transparency and approachability.