Administrative Services Specialist - The School of Journalism & Mass Communication
The School of Journalism & Mass Communication within the College of Liberal Arts and Sciences (CLAS) is seeking an Administrative Services Specialist.
This position is responsible for administrative, academic, and supervisory support in the School of Journalism and Mass Communication, and requires a high degree of discretion and independent judgment. In addition, the position provides administrative support to the Director and is the primary administrative contact for the school’s Professional Advisory Board.
This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Key Responsibilities
- Makes decisions and exercise a high level of autonomy while typically performing administrative support/management responsibilities for the Director of the School of Journalism and Mass Communication (SJMC), including managing schedules and correspondence.
- Assists with assuring compliance with various polices or procedures to support accreditation efforts.
- Exercises knowledge of HR policies and procedures.
- Manages hiring and onboarding process for adjunct faculty in SJMC, Communication Studies, and Rhetoric.
- Manages professionals-in-residence/visitor budgets, visit arrangements and payments to guests.
- Assists with organizing site visit for accreditation.
- Informs faculty, staff, and students of important departmental and university-wide events, deadlines, and policies through email communication.
- Manages communication and coordination of the school’s Professional Advisory Board.
- Plan and execute specialized events within the School of Journalism (Professional Advisory Board, annual Hall of Fame luncheon).
- Coordinate faculty reviews, including promotion and tenure and contract renewals for the School of Journalism, Communication Studies, and Rhetoric.
For a full job description or questions about this position, please send an email to alejandra-romano-mcclain@uiowa.edu.
Education Required
- Bachelor’s degree or an equivalent combination of education and administrative work experience is required.
Required Qualifications
- Some (2-3) years of administrative experience is required.
- Demonstrated experience planning and executing complex events.
- Strong attention to detail and problem-solving skills.
- Extensive knowledge of, and ability to utilize, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, etc.) and data collection mechanisms including, but not limited to databases, Qualtrics, etc.
- Demonstrated extensive knowledge and application of oral and written communication skills.
Desired Qualifications
- Experience working with University systems including knowledge of University policies and procedures.
- Administrative experience in a higher education setting.
Position and Application Details
For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #25004506.
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: alejandra-romano-mcclain@uiowa.edu.
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
