Anesthesia-Secretary II
This essential team member will perform a variety of administrative and secretarial duties in support of Department of Anesthesia faculty. Responsibilities include composing correspondence, maintaining records, processing personnel and financial documents, managing departmental projects and events, and providing information and administrative support while ensuring efficient day-to-day operations.
Duties to include:
- Maintains and updates records on personnel, budgetary and purchasing transactions, and verifies and reconciles departmental statements. Tracks and monitors expenditures, notifying management of status and/or concerns.
- Reviews inquiries, provides information and otherwise represents assigned and related work areas referring inquiries to appropriate persons as required.
- Initiates and processes standard forms and documents such as personnel action forms, purchase orders, vouchers, and invoices.
- Organizes activities and/or events for department such as scheduling room, ordering food, sending invitations, preparing agenda, etc. according to pre-determined guidelines or standards.
- Assigns, coordinates and reviews the work of other secretarial/clerical personnel for conformance to established guidelines.
For a full job description, please send an e-mail to the contact listed below.
About the Department of Anesthesia:
The Department of Anesthesia provides exceptional patient experiences and a positive work environment through excellence, compassionate care, continuous improvement, innovative research, and collaborative learning.
Minimum Eligibility Requirements:
Any combination of related clerical office experience, related undergraduate education, and/or post-high school clerical training equivalent to two years of full-time employment, including experience with word processing.
Desired Qualifications:
- Previous experience working in a college/university and/or healthcare setting secretarial support role (1-3 years) is highly desirable.
- Familiarity with the ePro, ProTrav, Epic, APR, and QGenda systems.
- Knowledge of University of Iowa policies and procedures.
Position and Application Details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:
- Resume
Job openings are posted for a minimum of 10 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to three professional references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment authorization.
For additional questions or a detailed job description, please contact Madisyn Deutmeyer at madisyn-deutmeyer@uiowa.edu.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
