Assistant to the Departmental Executive Officer – Department of Physics & Astronomy
Are you passionate about supporting academic excellence and fostering a collaborative environment? The Department of Physics & Astronomy at the University of Iowa has an outstanding opportunity for a dedicated and organized individual to join our team as the Assistant to the DEO (Departmental Executive Officer, or Department Chair).
Key Responsibilities
Operational Support and Management
- Make decisions and exercise a high level of autonomy while typically performing administrative support/management responsibilities for DEO of Physics & Astronomy, including managing schedule, correspondence, and travel arrangements.
- Coordinate Faculty, Director and Executive Committee meetings; distribute agenda and take meeting minutes.
- Schedule faculty candidate visits, including arranging travel and lodging.
- Plan and execute special events, faculty receptions, etc., serving as the main contact for the event and coordinating with internal and external individuals and/or organizations to arrange catering, audiovisual support, etc.
Faculty Promotion and Tenure
- Coordinate promotion and tenure process. Advise faculty undergoing review or promotion on department and collegiate procedures related to the review or promotion; consult with DEO, Administrator or CLAS Faculty Affairs Director and/or CLAS Faculty HR Rep on complex or unusual situations.
Financial Responsibility
- Reconcile and monitor various accounts, investigate irregularities, produce financial reports.
- Oversee purchasing of supplies and services.
Information and Communications Management
- Collect, manage, and update information across different media channels and for a variety of departmental stakeholders.
- Coordinate with marketing and outreach teams and other staff to develop print, website, newsletter, and social media content.
For a full job description or questions about this position, please email chris-crawford-1@uiowa.edu.
Education Required
- Bachelor’s degree or equivalent combination of education and experience.
Required Qualifications
- Minimum 1 year of experience in an administrative or executive support position, including accounting.
- Proficiency with Microsoft Office Suite/Office 365.
- Strong organizational skills, excellent written and verbal communication skills.
- Demonstrated ability to organize and prioritize multiple tasks; ability to multi-task and work as a team.
Desired Qualifications
- Knowledge of University policies, procedures, and regulations, especially procedures and policies pertaining to faculty review, promotion and recruiting.
- Proficiency in UI systems including ONESolution (UICA Dashboard), Symmetry Enterprise for Central Stations (AMAG) and other systems including MAUI, ICON, InfoBank, P-Card, ProTrav, Ebuy, Edeposit, and ProView).
Position and Application Details
For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #25001579.
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: chris-crawford-1@uiowa.edu.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
