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Cardiothoracic Database Coordinator

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Administrative/Professional
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20002707 Requisition #

The University of Iowa Hospitals and Clinics Department of Surgery is seeking a Cardiothoracic Database Coordinator to work with the Cardiothoracic Surgery division to code and abstract case files related to adult and pediatric surgical procedures.

Position Summary:  Contribute to the success of the Department of Surgery and the Division of Cardiothoracic Surgery by coding and abstracting case files related to adult and pediatric surgical procedures.  This individual will submit clinical data on a specific patient population to a national clinical registry.  Information submitted allows UIHC to be accredited with national organizations and provides UIHC with accurate information to ensure quality and safe care for adult and pediatric populations.  Data must be accurate, completed in a timely manner, and comply with industry standards and current best practices.  In partnership with faculty, staff, and the Quality and Operational Improvement Supervisor, this individual will review the data for trends and provide information related to process improvement and performance.  The Database Coordinator will work with the Adult Cardiac Surgical Database, Congenital Heart Surgical Database, and the General Thoracic Surgical Database as well as provide input and insight on other related projects.  This position requires attention to detail, high level of accuracy and problem solving as well as instinct to spot trends and issues.  A high level of technical ability related to Excel and other database programs is essential.  This position has the option to work onsite at UIHC or remotely, but must be able to be onsite or available virtually for meetings, trainings, and other essential matters. 

Duties to include:

  • Collect, organize, monitor and distribute information related to quality and process improvement functions, including compliance and documentation of quality management standards.
  • Provide registry data on a regular basis and participate in performance improvement activities involving the registry population.
  • Monitor performance and provide real time feedback to clinicians on metric performance.
  • Applies performance improvement principles to improve patient outcomes.
  • Consults with senior CQSPI staff, nurses, physicians, and other UIHC staff members to evaluate and improve patient outcomes. 
  • Promotes a quality management process that supports the achievement of UIHC’s strategic objectives.
  • Initiate data collection activities; collect and analyze data.  Generate reports and distribute to various constituency groups.  May provide recommendations to identify and address root causes.
  • Data collection for select patient populations through the application of national registries requirements.
  • Establishes reliable and efficient processes for the collection of data components from the EMR.
  • Analyze data for trends, accuracy, and compliance to national standards.  Isolate issues and provide suggestions for improvement. 
  • Provides consistent report generation and dissemination across the UIHC Cardiovascular system and to appropriate CT Surgeons by service line.  Assist with report creation for ad hoc queries and as requested by Cardiothoracic team members.  This includes the statistical analysis and presentation of the results in a format that is easy to interpret and formulate QI recommendations.
  • Work with supervisor to coordinate projects such as harvest, reporting, and database review.
  • Respond to all requests for information.
  • Assist in the preparation for an on-site hosting of external inspections.
  • Ensure compliance with all registry requirements for data abstraction, entry, and reporting.
  • Ensure a high level of detail and organization to ensure accuracy and timeliness of registry data.
  • Establish regular routine of auditing to ensure accuracy and improve overall data integrity.
  • Interact with registry website and maintain familiarity with upcoming changes to registry or data collection requirements.
  • Maintain knowledge on STS database and registry specifications, and the evidence-based standards that are incorporated into the registries.
  • Participate in registry conference calls and webinar trainings.
  • Stay current on practices, policies, and regulations related to the databases, clinical procedures, and national organizations.
  • Collaborate with and train faculty and staff regarding changes to database measurements and standards to ensure compliance.
  •  Serve as an educational resource regarding registry compliance, measurements and records.

Department Summary:  The UI Department of Surgery is committed to saving lives – and improving our patients’ quality of life– through excellent surgical techniques and extraordinary patient care. Our surgeons and medical professionals address a wide variety of complex medical issues, from matching donors with recipients in the Organ Transplant Center to providing continuous care for both adult and pediatric trauma victims in the state’s only designated Level I Trauma Center and certified regional Burn Treatment Center. Our specialists provide critical surgical support among comprehensive, multidisciplinary teams for the treatment of cancer, gastrointestinal and colorectal diseases, vascular ailments, as well as advanced surgical care for even the smallest pediatric patients. Skilled plastic and reconstructive surgeons manage complex reconstructive issues resulting from deformities, traumatic injuries, or cancer excision in both adult and pediatric patients, in addition to surgical and non-surgical cosmetic services for adults.

Percent of Time: 100% 

Schedule: 8:00am – 5:00pm with flexibility for evenings and weekends.

Location: UIHC Main campus or approved remote location

Rotations: Monday – Friday with flexibility for weekends

Pay Grade:  3A   https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure

Benefits Highlights:

  • Regular salaried position located in Iowa City, Iowa
  • Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.  For more information on benefits, please visit:   https://hr.uiowa.edu/benefits
  • For more information about Why Iowa?, click here

Required Qualifications:

  • A BSN or bachelor’s degree in an appropriate medical-related clinical discipline, or equivalent combination of related education and clinical experience.
  • 1-3 years’ recent experience related to adult or pediatric patient care or medical database abstraction.
  • Recent experience using an electronic medical record.  Preferably EPIC.
  • Demonstrated knowledge of incorporating evidence-based practice techniques in a health care setting.
  • Demonstrated proficiency in Microsoft Office Suite, including Word, Power Point, and Outlook with advanced level skills in Excel.
  • Minimum of 1-year experience with medical record abstraction or clinical computer information systems.
  • Computer proficiency with data bases or software applications.

Highly Desired Qualifications:

  • Demonstrated ability to work independently and be self-directed including time management, accuracy and communication.
  • Experience with, and knowledge of, procedures and biomedical products related to cardiology and cardiovascular procedures.
  • Experience with data management systems and familiarity with clinical data analysis and reporting.

Desired Qualifications:

  • Master’s degree in a health-related field.
  • Current license to practice nursing in Iowa.
  • Formal continuing education in performance improvement techniques, such as DMAIC, TWM, or similar nationally recognized techniques.
  • Professional certification related to healthcare qualify (CPHQ, ASQ).
  • 1-year experience in public speaking, technical writing, training presentations, and/or teaching.
  • Knowledge of University and Regent policies, procedures, and regulations.

Application Process: In order to be considered, applicants must upload a cover letter and resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Successful candidates will be asked to provide 5 references at a later stage of the interview process.

Job openings are posted for a minimum of 14 calendar days. Applications will be accepted until 11:59 PM on 9/28/2020.

Successful candidates will be subject to a criminal background check and successful completion of a health evaluation. This position is not eligible for University sponsorship for employment authorization.

Equal opportunity/affirmative action employer


The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.


Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu.  For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.

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