Clerk IV - Department of Nursing - 50% Day Shifts
University of Iowa Healthcare is recognized as one of the best hospitals in the United States and is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
University of Iowa Healthcare Department of Nursing is seeking a Clerk IV to perform real time staffing, and data entry for time cards requiring the exercise of some independent judgement and the application of basic staffing and payroll policies, guidelines, and procedures. Duties will involve the use of computer terminal and a variety of software and/or conventional office equipment.
Characteristic Duties and Responsibilities:
- Collects information, prepares, reviews and analyzes data, such as reports, records, etc., applicable to employee timecard management requiring independent informational search and a knowledge of the policies and procedures of both the assigned and related work areas.
- Maintains a complex database that requires specialized subject matter knowledge. Analyzes the data to maintain the database and generate reports. Troubleshoots employee timecard problems for staff.
- Demonstrates basic knowledge of policies and procedures regarding payroll, including FCGL, FMLA as well as other pay types (e.g. overtime, comp., holiday, worker’s comp, etc.)
- Serves as a resource, advising staff and nursing leadership, for issues/concerns regarding timecards and payroll requiring interpretation of policies and procedures related to timecard management and employee benefit time.
- Composes correspondence requiring judgment in the application of timecard and payroll policies and procedures in both the assigned and related work areas
- Creates in collaboration with nursing leadership and unit Charge RNs real time staffing plans for 25 individual inpatient units inside 3 adult inpatient divisions utilizing specialized subject matter knowledge; troubleshoots preliminary staffing plans prior to finalization and disseminating plan
- Demonstrates basic knowledge of policies and procedures regarding payroll, including FCGL, FMLA as well as other pay types (e.g. overtime, comp., holiday, worker’s comp, etc.)
- Serves as resource person for supervisory and administrative staff on patterns, policies, and procedures pertaining to staffing plans/targets/grids. Escalates issues and question as appropriate to nursing leadership
- Keeps nursing leadership informed of challenges and changes related to staffing practices, plans, and scheduling patterns
- Assures electronic processes related to staffing plans are completed timely and efficient
Desirable Qualifications:
- Knowledge of format and clerical procedures to arrange a variety of material from different sources in a coherent and logical manner.
- Knowledge of grammar, spelling, punctuation, and capitalization.
- Skill in utilizing computer software packages and online systems to develop unit-specific applications.
- Skill in operating office equipment.
- Ability to communicate effectively with staff, students, and the public.
- Ability to make decisions requiring interpretation and judgment.
- Ability to follow oral and written instructions and interpret institutional and other policies accurately.
- Ability to gather, analyze, and display data in appropriate format and keep accurate records.
- Ability to organize and prioritize multiple tasks.
Percent Time: 50%, 20 hours per week
Shift: Day shifts, Monday through Friday, rotating holidays, occasional weekend and of shift hours, opportunity for additional hours worked
Location: UI Health Care Main Campus, Iowa City, IA
Merit Pay Plan: https://hr.uiowa.edu/pay/pay-plans/merit-pay-plan
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans - click here for details
Minimum Eligibility Requirements:
Any combination of progressively responsible related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to four years of full-time employment
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Please include a resume with your submission. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Tiffany Perkins at tiffany-perkins@uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. This position is not eligible for University sponsorship for employment authorization.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
