Family Medicine Psychiatry Residency Coordinator

The University of Iowa Health Care – Department of Family Medicine is seeking a Psychiatry Residency Coordinator. This position will provide developmental and administrative expertise for the Family Medicine-Psychiatry Residency program and manage staff who support Sports Medicine Fellowship, Medical Education Fellowship, and Physician Assistant Residency post-graduate training programs within the Department of Family and Community Medicine. This position will also serve as liaison and counsel for the residency and fellowship programs at UI Health Care, VAMC, and off-site locations.

Duties to include:

·         Represent training programs at all recruitment events.

·         Coordinate and supervise interview process, including applicant contacts; interviews with faculty, residents, travel and housing of applicants.

·         Prepare Website for training programs.

·         Manage Electronic Resident Application System (ERAS), National Resident Matching Program (NRMP) and Interview Broker registration process

·         Screen applicants interviews and refers ambiguous cases to Program Directors for review.

·         Review program materials and status of application with applicants

·         Evaluate applicants as part of the overall evaluation process under the direction of the Program Directors

·         Provide input and support for NRMP ranking process and NRMP Supplemental Offer and Acceptance Program

Enrollment Management

·         Review residency and fellowship curriculum requirements and changes with the Program Directors

·         Prepare materials for residents describing the curriculum requirements and rotation particulars.

·         Counsel and solicit elective requests from residents in the development of desired rotations.

·         Prepare yearly rotation schedule for the Program Directors’ review.

·         Negotiate rotation requests with UI Health Care service liaisons and off-site locations.

·         Prepare required ACGME program letter of agreements for off-site rotations.

·         Manage final rotation schedule throughout the year and facilitate rotation changes as requested.

·         Coordinate resident schedules with Family Care Center scheduler.

·         Develop orientation schedule for residents and fellows in cooperation with the Program Directors

·         Coordinate orientation activities, including personnel, space, supplies and equipment, and all other necessary matters.

·         Coordinate orientation evaluation and feedback process relating to the orientation experiences.

·         Manage annual timeline of critical events calendar for each program along with special events and projects

·         Oversees training verification for program graduates.

·         Prepare letters of recommendation and reference requests for residents and alumni for the Residency Directors’ review and signature

·         Correspond with clinical services and departments regarding curricular matters, rotation assignments and changes, and vacations and absences.

·         Maintain data files on current and former residents, for use in internal and external reports.

·         Oversight of resident and fellow licensure and training certification renewal

·         Liaison to Office of Graduate Medical Education and other program coordinators.

·         Meet with new residents and fellows to review UI Health Care and residency policies, i.e., curriculum, rotation schedules, vacation leave, conference leave and other absences.

·         Meet with new residents for review of MedHub resident management system and delineate resident requirements and support staff responsibilities.

Budget oversight and management

·         Verify all residency and fellowship expenditures and budgets

Academic Standards and Curricular Policies

·         Treats all matters regarding residents, staff, and patients in a confidential manner.

·         Obtains only that information necessary for job and discourages conversation about individuals not related to duty.

·         Reports to work on time and leaves at proper time.

·         Uses sick leave and vacation in accordance with departmental policies.

·         Maintain system for Accreditation Council of Graduate Medical Education, collect data and complete annual program reports.

·         Compile, maintain and update all documents necessary for future accreditation site visits.

·         Works with PA Residency Program Director on attaining and then maintaining program accreditation.

·         Possesses knowledge of the Institutional and Program Requirements for the Accreditation Council for Graduate Medical Education, applicable professional societies and boards, and program specific curricular requirements.

Completes any other duties as assigned.

Percent of Time: 100%

Benefits Highlights: 

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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