Graduate Program Coordinator – Departments of Classics, Religious Studies, and American Studies
The Departments of Classics, Religious Studies, and American Studies is seeking a Graduate Program Coordinator.
As the Graduate Program Coordinator, this position coordinates and manages all aspects of the graduate programs and certificates, as well as oversees all course management within the Department of Classics and Religious Studies and the Department of American Studies. The position works closely with the Departmental Administrator, DEOs, faculty, and staff in both departments to coordinate tasks to ensure efficient operations throughout the office. Provides support to the Directors of Graduate Studies and acts as a liaison of the department with the Graduate College, the Office of Admissions (for the graduate programs), and the College of Liberal Arts and Sciences Dean’s Office.
Key Responsibilities:
- Organize, coordinate, and monitor graduate degree programs and certificates within the Department of Classics and Religious Studies and the Department of American Studies, including:
- MA and PhD in Religious Studies
- MA in Classics, Greek, Latin; PhD in Classics
- MA in American Studies; PhD in American Studies
- Certificate in African American Studies
- Certificate in Gender, Women’s, and Sexuality Studies
- Certificate in Native American Indigenous Studies
- Certificate in Classics
- Additional Certificates as Department Needs Develop
- Serve as liaison and primary contact with prospective students, current students, faculty, staff, University administrators, and the public making inquiries concerning graduate programs.
- Collect and analyze data regarding graduate admissions, admitted students, graduation statistics, retention and placement of students, and other aspects of the graduate programs.
- Communicate policies and policy changes to graduate students.
- Coordinates all course management needs, both undergraduate and graduate, for academic areas including Classics, Religious Studies, American Studies, and other programs housed within these units. Submit courses to the Registrar in MAUI, monitor course enrollments, and correspond with faculty and students about course offerings.
- Coordinate graduate and undergraduate student scholarship process.
- Assists Departmental Administrator and DEOs with the editing and submission of the annual General Catalog copy.
- Assist in the progress of matriculated students through their graduate degree program, including course registration, examination paperwork, thesis submission, and graduation paperwork. Maintain student database and student files.
For a full job description or questions about this position, please send an email to alejandra-romano-mcclain@uiowa.edu.
Education Required:
- Bachelor’s degree or an equivalent combination of education and related experience is required.
Required Qualifications:
- Excellent written and verbal communication skills, including the capacity to demonstrate positive interpersonal skills and participate as a member of a team environment.
- Demonstrated working competency using Microsoft Office Programs, including Outlook, Word, and Excel.
- Demonstrated careful attention to detail, strong organizational skills and ability to handle multiple tasks quickly and effectively, proactively establish priorities and meet deadlines, and solve problems independently and creatively.
Desired Qualifications:
- Some knowledge of University Policies, procedures and regulations is highly desirable.
- Some (6 months to 1 year) administrative experience is desirable.
- Previous experience working with graduate students or programs.
- Experience with collaboration tools such as Microsoft Teams and SharePoint.
Position and Application Details
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: alejandra-romano-mcclain@uiowa.edu.
Benefits Highlights:
Regular salaried position. Pay Level 3A. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
