HR Coordinator/Associate - Radiology
The University of Iowa Health Care, Department of Radiology intends to hire for one position either at the HR Coordinator or HR Associate level, based on the qualifications of the successful candidate.
The University of Iowa Health Care Department of Radiology is seeking a Human Resources Coordinator to support the department's human resources operations and initiatives. This position is responsible for developing and implementing recruitment and retention strategies, ensuring compliance with institutional policies and procedures, coordinating employee recognition programs, processing HR transactions, and managing timekeeping activities. The Human Resources Coordinator serves as a trusted resource to department leadership, managers, and staff by providing guidance on HR policies, procedures, and best practices while contributing to a positive and engaged workplace culture.
Position Summary
Manages recruitment processes for faculty, professional and scientific, SEIU, Merit and student staff. Identifies recruitment strategies and opportunities; creates position descriptions, conducts essential and marginal job function analysis, and performance evaluation forms; creates and submits required documentation; reviews resumes; coordinates and participates in interview processes; advises committees on recruitment policies and procedures; determines salary offers; performs reference checks.
- Prepares and submits required appointment documentation; assures compliance with background reviews, credential requirements, certifications, and health screening.
- Ensures proper licensing, credentialing, re-credentialing, and processing for clinical staff; ensures licensure/credentialing information is primary source verified and maintained.
- Assists in the development of recruitment strategies; oversees hiring processes/practices including applicant evaluation/selection and employment law/legal issues.
- Partners with key stakeholders to implement programs designed to recruit, retain, and engage employees.
- Assists in the development and implementation strategies to improve employee engagement.
- Serves as liaison between department and Health Care Human Resources regarding benefits and leave programs as related to workers compensation, disability leave, leave of absence requests, FMLA, ADA accommodation requests and other leaves (both medical and non-medical). Advise unit leaders on best practices and respond to inquiries regarding policies/procedures.
- Assures performance evaluation forms accurately reflect staff responsibilities; assure compliance with deadlines; monitor goals; follow up on performance issues and training requests.
- Attends regularly occurring update meetings including the UI Health Care Human Resources meetings and ELMS Meetings.
- Distributes information as directed by supervisor in a timely manner.
- Builds strong business relationships with department leaders and leverage knowledge of key business drivers to advise and ensure best practices.
- Tracks performance reviews to assure timely completion.
- Provides basic 'how to' instructions including guidance regarding policies and practices and direction to resources for further information or documents.
- May provide direction, assignments, feedback, coaching and counseling to assure outcomes are achieved.
- Consults with supervisors and department HR Director to make recommendations on employee performance and discipline.
- Assists department HR Director in developing and implementing HR programs. Receive guidance on strategic or complex issues from department HR Director.
- Assists with planning, developing, coordinating, and implementing short and long range goals as outlined in the strategic plan. Proactively seeks to understand strategic plans and acts as a resource/partner to meet the human resource needs of the Department of Radiology
- Advises and provide recommendations to department on classification placements/review and new hire salary recommendations
- Provides guidance and assist department with personnel payroll related inquires. Assure absence report forms and monthly time sheets are obtained and processed in a timely and accurate manner; educate staff on policies and procedures; answer questions and provide guidance to staff, supervisors, and administrators.
- Adheres to UI Health Care policies regarding personal conduct, including following established leadership, remaining responsive to instruction, and coaching from supervisor and meeting the standards of personal appearance, attendance, and punctuality.
- Motivates staff to high performance by exercising strong stewardship of university resources.
- Maintains Faculty and Staff personnel files and as appropriate, a separate medical file on each department staff member.
- Reviews and forward personnel file when staff member transfers to a new department.
- Audits and maintains standard reports to assure completeness and accuracy of information.
- Maintains Department of Radiology organizational charts.
- Runs and distributes compliance reports; track for timeliness and adherence to the standards of regulatory bodies (i.e., JCAHO, and OSHA as appropriate).
- Informs employee’s supervisor(s) and department HR Representative of any compliance issues.
- Performs other duties as assigned.
The information contained herein is not intended to be an exhaustive list of all responsibilities required of individuals performing this job.
University of Iowa Health Care — recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ®
Percent of Time: 100%
Schedule: Mon - Fri 8:00 am – 4:30 pm
Location: Iowa City, IA
Pay Grade: 3B https://hr.uiowa.edu/pay/guide-pay-plans
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa.
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
- For more information about Why Iowa? Click here
Education Requirements
A Bachelor's degree in Human Resources Management, Business Administration or related field, or an equivalent combination of education and experience
Experience Requirements
Consideration for the Human Resources Coordinator position requires the following:
- 1-3 years human resources experience, including, but not limited to, experience in recruitment, leave management, and licensure/certification management
- Excellent interpersonal and relationship building skills with the ability to communicate effectively (verbally and written) at all levels of the organization
- Excellent customer relations skills
- Excellent organizational skills
- Demonstrated proficiency with Microsoft Office and computer software applications
Consideration for the Human Resources Associate position requires the following:
- 6 months of human resources experience (within last 3 years), preferably with recruitment/talent acquisition responsibilities
- Demonstrated customer relations skills
- Demonstrated organizational skills
- Strong organizational and analytical skills
Demonstrated proficiency with Microsoft Office and computer software applications
Desirable Qualifications Requirements
Consideration for the Human Resources Coordinator position prefers the following:
- Knowledge of current human resource principles, practices and processes, and current federal and state laws, statues, regulations, and policies pertaining to human resources
- PHR, SPHR or SHRM HR professional education and/or certification
- Experience working in an academic medical setting or hospital
- Prior experience utilizing an HR Information System
Consideration for the Human Resources Associate position prefers the following:
- Experience managing full-cycle recruitment processes
- Ability to be organized, flexible and multi-task in a high volume and fast-paced environment
- Working knowledge of state and federal regulations affecting human resources
Working knowledge of and experience with HR systems (e.g. HRIS, HRMS, payroll, etc.).
Application Process
To be considered, applicants must upload a resume and a cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. The University of Iowa Health Care, Department of Radiology intends to hire for one position either at the HR Coordinator (Pay Grade 3B) or HR Associate (Pay Grade 2B), based on the qualifications of the successful candidate. Please indicate within your cover letter the position(s) you wish to be considered for or indicate both. For questions, please reach out to Mason Garcia at mason-garcia@uiowa.edu.
Job openings are posted for a minimum of 7 calendar days or until position is filled
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
