HR Coordinator - Department of Nursing
Enhance the human resource operations in the Department of Nursing Services and Patient Care by providing advice and guidance to the unit leadership and employees, and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR consultation, compliance, compensation and employment, reward and recognition, performance and leave management, communication, strategic planning and analysis and selected HR transactions and maintenance of employee information.
Talent Management & Engagement
- Assist nursing managers and leaders with development of job descriptions; recommend job classification and staffing strategy (specified term, temporary, regular); assist with completion of hiring board request form if requested.
- Develop interview questions and work samples, as needed. Participate in interviews as requested.
- Serve as a resource to recruitment team when concerns arise during the recruitment process such as with references or the managers wishes to rescind an offer.
- Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay, spot awards or other special compensation.
- Support DON staff engagement initiatives.
HR Program Administration & Operations
- Contact HC HR Leave and Disability Administration when an employee health situation may qualify as FMLA, non-FMLA medical leave or need an informal or formal accommodation under the Americans with Disabilities Act (ADA).
- Provide information and direction to separating employees to ensure end of employment items are completed; complete exit interviews and debrief with Senior HR Director, manager or nursing director as appropriate.
- Evaluate requests for unpaid appointments; collect relevant information; ensure compliance with FLSA and University policies; complete appointments in Self-Service.
Advising/ Communication
- Provide advice and guidance to managers or nursing directors concerning job design, classification, managing attendance issues, employee disputes and complaints, performance management issues and requests for reasonable accommodations.
- Provide HR training and coaching to managers and nurse leaders on HR policies, initiatives and processes.
- Provide information and guidance regarding HR policies and procedures, state and federal regulations and laws and union contracts.
- Work closely with supervisors to identify and develop effective HR solutions, including training and development plans, performance improvement plans, and facilitation of mediation meetings.
- Communicate with staff and nursing leadership to provide basic 'how to l instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.
- Assist in distributing in communicating HR updates to department leadership.
- Schedule face to face meetings, initiate phone call discussions and support communication with email updates.
Strategic Planning
- Communicate information, policies and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.
- Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.
Compliance with Policies, Laws and Regulations
- Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements.
- Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
- Collaborate with HR Specialist regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documentation in some cases.
- Monitor training compliance and inform supervisors of status.
Pay Level: 3B
Required Qualifications:
- A Bachelor's degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experience.
- Minimum of one-year experience in human resources.
- Demonstrated excellent verbal and written communication and interpersonal skills.
- Must possess strong organizational and analytical skills and attention to detail.
- Demonstrated proficiency with Microsoft Office and computer software applications.
Desired Qualifications:
- Prior experience in multiple HR program areas, including recruitment, performance management, employee relations, and classification/compensation.
- Ability to be organized, flexible and multi-task in a high volume and fast-paced environment.
- Working knowledge of state and federal regulations affecting human resources.
- Knowledge of university policies, procedures, and HR systems.
Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as required to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
