Program Coordinator - Dept of Surgery
The Academic Clinical Program Management Associate functions as the education support person to the Department Chair and fellowship Program Directors, as well as the program liaison to Academic Clinical Program Management Specialist, faculty, fellows, residents, students, and other educational staff. This individual also functions as liaison between trainees, departments, attending physicians, administration, and outside institutions. This position supports the organizational mission, vision, and values of the surgical residency program. This position is a member of the General Surgery Core Program Education Team.
- Utilizes the ERAS Program Directors Workstation by creating various identified filters, tracking applicant status, etc.
- Assists in screening and evaluating all qualified applicants.
- Communicates with potential applicants via ERAS Program Directors Workstation, email, Thalamus, etc.
- Organizes with the Educational Coordinator all recruitment events including faculty and resident participation, venue arrangements, meal selection, and preparing materials for all participants.
- Coordinates the inbounding process which entails providing administrative support and monitoring of the completion of required GME materials and Iowa Board of Medicine license application. Develops orientation schedules for fellows.
- Provides general assistance to fellows including licensing and certification, assisting in the application process to professional associations.
- Verifies that fellow credential and licenses are kept current and maintains trainee compliances. Maintains records of resident training, including but not limited to ACLS, ATLS, and ATOM course completion; systems-based project completion; and research completed.
- Assists the Administrative Chief Resident in the review of call schedules and maintenance of the resident call schedules within the UI Health Care On-Call system and QGenda scheduling system.
- Monitors annual updates from accrediting agencies. Coordinates site surveys and visits when programs are being evaluated by fellowship accrediting agencies, coordinating with Program Directors to maintain compliance.
- Provides confidential administrative services for the Program Directors and various members of the staff of the General Surgery education team.
- Coordinates end-of-year graduations, which includes date, venue, and meal selection and guest list.
- Collaborates with Program Directors to set annual program budgets within the overall education budget. Oversees all financial transactions in all training programs (residency and fellowships) for travel, purchases, testing licenses, etc.
- Other duties as assigned.
Department Summary: The UI Department of Surgery is committed to saving lives and improving our patient's quality of life through excellent surgical techniques and extraordinary patient care. Our surgeons and medical professionals address a wide variety of complex medical issues, from matching donors with recipients in the Organ Transplant Center to providing continuous care for both adult and pediatric trauma victims in the state's only designated Level I Trauma Center and certified regional Burn Treatment Center.
Percent of Time: 100%
Schedule: Monday through Friday, 8:00 am to 5:00 pm
Location: Hybrid
This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program related policies and employee travel policy when working at a remote location.
Pay Grade: 3A Pay Structure
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa.
- Fringe benefit package including paid vacation; sick leave; health, dental, life, and disability insurance options; and generous employer contributions into retirement plans. For more information on benefits, please visit: UI Health Care Benefits.
- For more information about Why Iowa?, click here.
Required Qualifications:
- A Bachelor’s degree from an accredited college or university, or an equivalent combination of education and experience.
- Experience working independently to manage multiple projects and programs at a time. Ability to assess priorities and accurately complete tasks.
- Demonstrated proficiency in computer software programs.
- Demonstrated excellent written and verbal communication skills, as well as the ability to manage small and large group interaction.
Highly Desirable Qualifications:
- Previous experience coordinating a training or educational program.
Desirable Qualifications:
- Experience in a healthcare environment and familiarity with medical terminology.
- Knowledge of University of Iowa policies, procedures, IT services, and standards.
Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential / education verification.
Up to 5 references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment authorization.
For additional questions, please contact Katie Pontious-Vanhxay at (319) 384-6144 or katie-pontious-vanhxay@uiowa.edu.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
