Research Support Specialist - Carver College of Medicine Research Support Office
The Research Support Office within the Carver College of Medicine (CCOM) is seeking a Research Support Specialist to assist with pre-award and post-award support, as well as guidance on grant and contract submissions. This includes grant proposal preparation, grant submission, post-award administration, and research operational support by assuring compliance with UI sponsor policies.
Primary Duties
Grant Exploration and Development/Pre-Award Support
· Develop budgets for federal, non-federal grant, and clinical trial submissions in collaboration with principal investigators, and ensure salary effort, institutional, and departmental costs are included.
· Prepare and manage informational data for proposals; route all proposals for institutional approvals.
· Establish timelines to assure proposal deadlines are met; monitor progress of proposal development.
· Coordinate grant submissions with principal investigators and ensure accuracy of documents prior to submission.
· Maintain records of grant and contract submissions, and follow-up to ensure progress in approval processes.
Post-Award Administration/Financial Responsibility
· Actively monitor all research grant/contract awards and expenditures, ensuring expenditures are compliant with standards.
· Revise budgets as needed in collaboration with principal investigators.
· Maintain ongoing records for currently funded sponsored research projects, including monthly transaction verification with principal investigators.
· Prepare and submit post-award progress and other reports in conjunction with principal investigators.
· Ensure accuracy of records and coordinate research clinical trial billing for all departmental research studies.
· Coordinate research staff salary sourcing activities for sponsored research, including changing sponsored effort as needed for sponsored research activities.
· Review and reconcile Grant Accounting Closeout workbook at end of funding period.
· Provide annual department research financial report to departmental research leadership.
· Develop externally-funded financial projections in support of research strategic planning activities and provide to department research leadership.
Compliance
· Partner with principal investigators in interpreting sponsor and third-party guidance and regulations.
· Ensure compliance with clinical trials research billing and procedures.
· Actively monitor all research grant/contract awards and expenditures, ensuring expenditures are compliant with standards.
· Coordinate grant submissions with principal investigators and ensure accuracy of documents prior to submission.
Operational/Administrative Support
· May participate in departmental research leadership team meetings.
· Contribute to periodic and special reports from University/Departmental administrators and/or granting agencies, such as reporting grants submitted and received.
· Maintain current records of current support for all department principal investigators and respond to internal and external requests for documentation of research activities.
· Demonstrate respect for all members of the University community while performing their duties and in response to administrators, supervisors, coworkers, and customers.
· External Communication and Negotiations
· Collaborate with the University’s Division of Sponsored Programs, and ICTS Clinical Trials Office, to review/negotiate contracts and budgets prior to University acceptance.
Leadership/Supervision
· Lead and report research finance progress at quarterly departmental research finance meeting.
Percent of Time: 100%
Pay Grade: 4A
https://hr.uiowa.edu/pay/guide-pay-plans
Benefits Highlights:
-Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
-For more information about Why Iowa?, click here
Required Qualifications
· Minimum of one year research support, financial analyst, or grants administrator experience (federal grants OR industry-funded research OR non-federal funded research).
· Experience managing multiple deadlines and ability to pay attention to detail.
· Excellent written, verbal and interpersonal communication skills.
· Proficiency in computer software applications, including Microsoft Word and Excel.
Desirable Qualifications
· One to three years of grant-related experience.
· Experience managing or administering grants, including pre- and post-award activities.
· Experience developing budgets and submitting grants.
· Experience with account reconciliation.
· Familiarity with federal grant policies, procurement, and accounts payable/receivable.
· Knowledge of and experience with NIH grant processes and requirements.
· Experience working with computer programs and applications specific to grant submissions (e.g., Cayuse, eRA Commons, RPPR and Proposal Central).
· Demonstrated experience and proficiency with computer applications and software programs, such as large databases and use of pivot tables.
· Knowledge of University of Iowa business policies, procedures, and regulations.
If interviewed, the candidate may be asked to complete an editing exercise.
Position and Application Details
Applicants must upload a Resume and Cover Letter and mark them as a 'Relevant File' in order to be considered.
Job openings are posted for a minimum of 7 calendar days and may be removed after the posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential verification. Up to 5 professional references will be requested later in the recruitment process.
For additional questions, please contact amy-stewart@uiowa.edu.
The Roy J. and Lucille A. Carver College of Medicine is a highly ranked medical school where students learn to become accomplished clinicians, researchers, and educators. The program emphasizes case-based learning, problem-solving skills, early patient exposure, and strong community-based experiences.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
