Secretary III - Academic Affairs, College of Dentistry
The University of Iowa College of Dentistry is seeking a Secretary to join our office of Academic Affairs! In this role you will be providing high level clerical support to the Assistant Dean of Academic Affairs. Including coordinating meetings, managing documentation, and assisting in event planning. If you are a passionate and detail-oriented individual, apply today!
For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.
Responsibilities:
· Meeting & Schedule Management:
o Coordinate meeting logistics and record minutes.
o Manage accreditation site visit preparations.
o Collate and distribute various academic data.
· Course Management System Oversight:
o Ensure syllabi consistency and manage updates.
o Coordinate course evaluations and reports.
o Train new course directors on system usage.
· Documentation & Record Keeping:
o Coordinate course records and reviews.
o Assist in data collection for surveys and evaluations.
o Support accreditation requirements and documentation.
· Office Support:
o Liaise with faculty, staff, and students.
o Provide administrative back up support.
o Manage website content and office operations.
o Draft correspondence and marketing materials.
· Event Planning:
o Plan/Organize/Oversee logistics for various events.
· Survey & Evaluation:
o Develop and administer surveys.
o Analyze survey data and create graphics.
· Communication:
o Support of all aspects of the Commission on Dental Accreditation (CODA) requirements, documentation, reporting procedures, and provide logistical support for the site visit.
o Distribute agendas, handouts, and minutes.
Secretary III – GB52 (Merit)
College of Dentistry – Office of Academic Affairs
Salary: $44,557.92
Typical Schedule: Monday through Friday 8:00 am to 5:00 pm
May require occasional overtime.
MINIMUM ELIGIBILITY REQUIREMENTS:
· Any combination of related clerical office experience related undergraduate education and/or post high school clerical training that is equivalent to four years of full-time employment and includes the use of word processing.
Desirable Qualifications:
· Excellent written, verbal, and interpersonal communication skills.
· Proficiency with word processing, spreadsheets, presentation, and calendaring software (i.e., Microsoft Office or Google).
· Excellent time management techniques, demonstrating the ability to adapt and handle multiple competing priorities.
· Experience with ICON/CANVAS and AEFIS/course management system.
· Experience with Survey Software (i.e., Qualtrics, or other).
· Event Planning experience.
· Demonstrated exceptional attention to detail and accuracy.
· Experience with virtual meetings (i.e. Zoom or Teams) including creating meetings, inviting and managing attendees, managing polls, and making recordings.
· Experience designing and maintaining website content.
In order to be considered for an interview, applicants must upload a resume (and mark as “Relevant File”) to their submission.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job openings are posted for a minimum of 10 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
